Purpose of Updating BP Form 207
- To verify and confirm initial columns (1-8) that include authorized positions, titles, annual salaries, and item numbers as of 1994.
- To update and provide data in columns (9-15) covering geographical distribution, position occupancy, and program/project/activity attribution.
- Ensures accurate and up-to-date PSI (Personal Services Itemization) essential for proper budget formulation.
General Guidelines and Framework for Updating
- Agencies receive a printed draft of their BP Form 207.
- First 8 columns updated by DBM as of December 31, 1994; remaining columns 9-15 updated by agencies.
- Positions are individually listed for traceability and easier modification tracking.
- Agencies must reconcile the total number of positions with corresponding titles.
Role of BP Form 207 in the 1996 Budget Process
- Updated BP Form 207 acts as the foundation for reviewing 1996 staffing modifications.
- It is mandatory but does not substitute Budget Call Forms 204 and 205.
- Agencies have the responsibility to input accurate data in columns 9-15.
Verification and Validation Procedures for Columns 1-8
- Agencies must verify and confirm entries.
- Any discrepancies require communication with the Compensation and Position Classification Bureau (CPCB) or DBM Regional Offices.
- Changes to columns 1-8 must be supported by official documentation.
Guidelines for Columns 9-15 Entries
- Columns 9 and 10 specify geographical distribution via area codes and area type codes:
- Area Codes correspond to regions (e.g., Central Office 000, NCR 001, Regions I-XII, Autonomous Region for Muslim Mindanao 130).
- Area Type Codes: Region (R), Province (P), District (D), Municipality (M), Foreign Post (F).
- Specific instructions for classification based on agency type (e.g., Bureau of Customs, DPWH, COA, Judiciary, DECS).
- Column 11: Number of filled positions as of December 31, 1994.
- Column 12: Total actual salaries of filled positions, including base pay plus relevant allowances.
- Column 13: Number of unfilled positions calculated by subtracting filled from authorized positions.
- Column 14: Total authorized salaries for unfilled positions computed accordingly.
- Column 15: Program/Activity/Project (P/A/P) Attribution:
- Each position is assigned to a specific function or project in the agency's program structure using codes from RA 7845.
- If a position covers multiple activities/projects, attribution is based on majority workload.
- The coding system indicates whether a position is under a program or project and specifies function/activity/sub-activity codes.
Submission and Compliance
- Completed BP Form 207 must be initialed by the Administrative or Human Resource Management Officer.
- Submission deadline is March 15, 1995.
- Submission instructions:
- DECS, DOH regional offices and SUCs submit through respective DBM Regional Offices.
- All other agencies submit directly to the Compensation and Position Classification Bureau in Manila.
- Full cooperation is solicited to ensure the success of this collaborative effort in updating personal services data.