QuestionsQuestions (DBM NATIONAL BUDGET MEMORANDUM NO. 68)
Its purpose is to validate and confirm specific entries in BP Form 207 (Personal Services Itemization), particularly Columns 1-8 (authorized positions and salary information) and to review/edit/update Columns 9-15 (geographical distribution and Program/Project/Activity attribution) to update the agencies’ personal services itemization as of December 31, 1994.
Because BP Form 207 contains base information needed for Personal Services budgeting in succeeding years and documentation of the Personal Services Itemization; the updated entries become the initial reference/input for evaluating agencies’ staffing modifications for the next budget cycle.
They include: (1) informing agencies of the new format starting CY 1995; (2) updating all agencies’ PSI as of end of 31 December 1994; (3) confirming total number of positions and their levels as of 31 December 1994; and (4) prescribing guidelines and procedures for filling Columns 9-15.
Columns 1-8 contain information on the number of authorized positions, position titles, authorized annual salaries, and corresponding 1994 item numbers. These entries must be verified and confirmed by the agency.
Any discrepancy must be brought to the attention of the CPCB Division or the relevant DBM Regional Office, and the agency is required to present pertinent official documents to effect changes in those columns.
They relate to the geographical dispersion of positions for filled and unfilled positions and the attribution of positions to the agency’s Program/Project/Activity structure. Agencies must edit, revise, or update these columns as of December 31, 1994.
Columns 1-8 are updated by DBM as of 31 December 1994, while Columns 9-15 are to be edited, revised, or updated by the agencies as of 31 December 1994.
Agencies must confirm that the total number of positions reflected in Column 6 (no. of positions) matches the position titles reflected in Column 4.
Column 11 is the number of filled positions as of 31 December 1994, and Column 12 is the corresponding total actual salaries of those filled positions.
Actual salaries refer to the authorized salary per NCC 72 plus step increments for merit/length of service, transition, and over and above allowances.
Column 13 is the number of unfilled positions and must equal Column 6 minus Column 11. Column 14 is the total authorized annual salaries of unfilled positions and can be computed by multiplying Column 13 by Column 7.
Area Code (Column 9) refers to the Regional Code, while Area Type (Column 10) refers to the level such as Region, Province, District, Municipality, or Foreign Post.
Examples include: (1) Central Office uses Area Code 000; (2) National Capital Region uses 001; (3) for Bureau of Customs collection districts, indicate R for Region; (4) for DPWH engineering districts under a Regional Office, indicate P for Province; (5) circuitized municipalities for certain offices are treated as District (D); (6) for school districts of DECS, indicate D if composed of two or more municipalities, otherwise M for a single municipality.
It requires assigning each position to a specific activity or project using the Program/Activity/Project structure under RA 7845 (GAA 1995). If the position’s function covers two or more activities/projects, it should be attributed to the one that occupies the majority of the position’s time and effort.
It demonstrates attribution of an Information Officer V (SG 24) at PIA by identifying whether the work is part of a program (GAS/Support to Operations/Operations) or a project (locally funded/foreign assisted), then further selecting the applicable function, activity, and lowest level sub-activity codes, culminating in a coded entry such as A.03.A01 based on the given example.
The accomplished BP Form 207 (all pages initialed by the Administrative/Human Resource Management Officer) must be submitted on or before March 15, 1995. DECS and DOH regional offices as well as SUCS submit through the DBM Regional Offices concerned; all others submit to the Compensation and Position Classification Bureau, DBM Building I, General Solano St., San Miguel, Manila.
No. It states that updated BP 207 entries constitute an initial input/reference for evaluating 1996 staffing modifications, but it is a prerequisite to the review; it does not replace Budget Call Forms 204 and 205.