Coverage and Structure of the Updated Guidelines
- Comprised of two key manuals:
- Manual for DPWH Implementing Offices on processing claims for payment.
- Manual for Consultants on preparing claims for payment.
- Manuals designed to ensure accuracy, completeness, and propriety of billing documents.
Manual for Implementing Offices
- To be used by all DPWH implementing units, including Project Management Offices, Regional, and District Offices.
- Serves for verification and checking of billing documents submitted by consultants.
- Aids in preparing necessary supporting documents as required by existing Accounting and Auditing Rules and Regulations.
Manual for Consultants
- Provides guidelines for preparing advance payments, monthly progress payments, and final payments.
- Ensures consultants prepare accurate and proper documents before submitting claims.
- Submission of claims is through the Department's Document Tracking System (DoTS).
Access and Distribution of Manuals
- Copies are available via the DPWH intranet.
- Offices without intranet access can obtain softcopies from the MIS Library.
Effect on Existing Procedures
- The new guidelines supplement but do not alter the existing process on payment of contractor claims for civil works projects under Department Order No. 207, series of 2000.
- The updated guidelines supersede Department Order No. 25, series of 2001.
Implementation and Effectivity
- The Department Order took effect immediately upon issuance on January 21, 2011.
- Signed by Secretary Rogelio L. Singson, ensuring official enforcement.
Important Legal Concepts
- Emphasizes compliance with NGAS for government accounting accuracy.
- Enhances accountability and transparency in processing consultant claims.
- Establishes clear procedural standards for both implementing offices and consultants in the DPWH environment.