QuestionsQuestions (DPWH DEPARTMENT ORDER NO. 03, S. 2011)
The purpose is to update the consultancy billing guidelines in line with improving service delivery and to incorporate New Government Accounting System (NGAS) requirements.
All DPWH implementing offices and consultants are required to follow the updated guidelines for the payment of claims.
The two manuals are: 1) Guidelines to Implementing Offices for Processing Claims for Payment, and 2) Guidelines to Consultants for Preparing Claims for Payment.
It is used by DPWH implementing offices, including Project Management Offices, Regional, and District Offices, for verification, checking completeness and propriety of billing documents, and preparation of supporting documents as required under the Accounting and Auditing Rules and Regulations.
The manual covers advance payment, monthly progress payments, and final payment, and is used by consultants to prepare accurate and proper billing documents for payment of claims through the Document Tracking System (DoTS).
DoTS is the system used by consultants to submit prepared billing documents for payment claims to the Department.
Yes, copies of the manuals can be obtained through the DPWH intranet, and offices without intranet access may contact the MIS Library for a softcopy.
No, the implementation of the new process on payment of contractors claims under Department Order No. 207, series of 2000, remains in effect.
It supersedes Department Order No. 25, series of 2001.
The order took effect immediately upon its adoption on January 21, 2011.