MTRCB Revised Fees and Penalities Circular

Standardize crime recording procedures within the Philippine National Police (PNP).
Ensure consistency and accuracy in crime data collection.
Facilitate data sharing with other law enforcement agencies.
Utilize data as a basis for policy-making and anti-criminality programs.

Existing crime data systems are fragmented: NCRS captures detailed data; PROPER focuses on summary data of incidents.
Many crime incidents remain unreported, creating gaps.
Studies by UNDP, IRC, DIDM highlight the need for improved data collection.
Accurate data is vital for operational decisions and national crime assessment.

Crimes: Felonies and special law offenses.
Crime Volume: Total number of crime incidents (index plus non-index crimes).
Crime Rate: Number of crimes per 100,000 inhabitants.
Index Crimes: Serious crimes that serve as indicators (murder, homicide, serious injuries, robbery, theft, rape, etc.).
Solved Cases: Cases meeting criteria of identification, evidence, custody, and charge.
Crime Solution Efficiency: % of solved cases out of total incidents.
Cleared Case: Includes solved cases; involves identified and charged offenders.
Crime Clearance Efficiency: % of cleared cases relative to total crime volume.

Chiefs of Police and Directors must commit to consistent and accurate crime recording.
Crime reporting should cover all incidents from various sources including other law enforcement agencies.
The Police Blotter is the primary source document for crime data.
Future systems should integrate to allow data tracking and auditing.
Crime Registrars are appointed at unit levels to maintain consistency.
Chiefs of Police are responsible for the accuracy and integrity of data.

All crime incidents to be recorded regardless of victim or witness status (e.g., refusal to testify, mental state, minors involved).
The police unit with jurisdiction over the crime location records and reports the incident.
Counting rules specify counting only consummated crimes (murder, robbery, theft, rape, etc.) while excluding suicides and ordinance infractions.
Only the most serious offense is counted in compound crimes.
Crime incidents under Juvenile Justice law are recorded confidentially.
Traffic offenses are separately recorded by the Traffic Section.

City/Municipal Police Stations submit monthly reports to PPO/NCR District including comprehensive crime data and related agency inputs.
Provincial/NCR District/City Police Offices consolidate and submit reports to Police Regional Office monthly.
Police Regional Offices forward consolidated periodic reports to Directorate for Investigation and Detective Management (DIDM).
National Support Units also submit monthly reports to DIDM.

DIDM leads implementation, evaluation, data collection, and crime assessments.
Directorate for Operations coordinates with other agencies for crime data.
Directorate for Comptrollership provides financial support.
Directorate for Police Community Relations disseminates information and builds cooperation.
Regional Directors oversee regional data consolidation, compliance monitoring, and analysis.
Provincial/District Directors ensure reporting accuracy and local consolidation.
Chiefs of Police manage data gathering, report certification, and appoint Crime Registrars.
Crime Registrars maintain data integrity, confidentiality, and perform data consolidation and interpretation.

Neglect of duty for failure to follow guidelines.
Serious irregularity for deliberate data manipulation such as under-reporting, false entries.
Sanctions in accordance with NAPOLCOM Memorandum Circular 2007-001.