Question & AnswerQ&A (PNP LETTER OF INSTRUCTIONS 02/09)
The purpose is to promote consistency in recording crime incidence by prescribing a uniform procedure for the Philippine National Police (PNP) in reporting and collecting crime data, including cases reported to other law enforcement agencies involved in the Criminal Justice System. This data serves as the basis for policies and programs on anti-criminality measures.
Crime Volume is the number of crime incidents committed in a given area over a period of time, including both index and non-index crimes. It is calculated as the sum of Index Crimes plus Non-Index Crimes.
Index Crimes are serious crimes which occur with enough frequency to serve as an index to the crime situation. They include murder, homicide, serious and less serious physical injury, carnapping, cattle rustling, robbery, theft, and rape.
A case is considered solved when the offender has been identified, there is sufficient evidence to charge the offender, the offender has been taken into custody, and charged before the appropriate prosecutor's office or court. It can also be considered solved when elements beyond police control prevent arrest, such as victim refusal to prosecute, or offender's death or absconding.
Crime Solution Efficiency is the percentage of solved cases out of the total number of crime incidents handled by law enforcement agencies for a given period, calculated by dividing solved cases by crime volume and multiplying by 100%.
The Chief of Police is primarily responsible, supported by the Chief of Investigation Section and the Crime Registrar. They must ensure the accuracy and integrity of the crime recording process.
Crime data should be gathered from all sources including barangays, National Bureau of Investigation (NBI), Philippine Drug Enforcement Agency (PDEA), Bureau of Fisheries and Aquatic Resources (BFAR), Department of Environment and Natural Resources (DENR), Department of Social Welfare and Development (DSWD), Bureau of Customs (BUCUS), Bureau of Immigration (BI), and other law enforcement agencies in the locality.
If a continuing crime is committed in various areas, it should be recorded and reported as a single crime by the police unit taking cognizance of the crime regardless of territory.
No, only consummated cases of murder, homicide, and similar serious crimes are counted as index crimes. Attempted and frustrated cases with injuries are counted as physical injury cases; if no injury, they are counted as non-index crimes.
City/Municipal Police Stations must submit reports on the 1st day of every month; PPO/NCR District to Police Regional Office on the 3rd day of every month; and Police Regional Offices/National Support Units to Directorate for Investigation and Detective Management on the 5th day of every month.