Law Summary
Purpose and Rationale of the Delinquency Report (DR) System
- Strengthen disciplinary authority of chiefs of offices and subordinate units
- Corrective measures for light offenses, minor infractions, breaches of discipline
- Expedite resolution without lengthy summary proceedings
- Improve overall discipline within the PNP
Effective Date
- Takes effect 15 days after August 6, 2014, i.e., August 21, 2014
Current Situation and Need for the System
- Increasing pendency of administrative cases, majority being minor offenses
- One-third of cases involve minor offenses resolvable directly by chiefs
- Need for immediate correction without full hearings
Objectives
- Uniform implementation across NHQ, PROs, NSUs, down to smallest units
- Attain goals of PNP MC No. 2014-025
Definition of Terms
- IP Card: Individual Performance Card with personnel details and duties
- Loafing: Idling or hanging around without work
- Senior PCOs: Personnel with rank one or more levels higher than offender
- Visible Tattoos: Tattoos not fully covered by authorized uniform/athletic attire
Guidelines: Covered Offenses and Demerits
- Offenses grant demerits coded by severity:
- Max 3 demerits: Violations of "Tamang Bihisa" (proper dress code), grooming, not having IP Card, etc.
- Max 5 demerits: Tardiness, smoking on duty, traffic violations, parade misbehavior
- Max 7 demerits: Use of vulgar language or similar rudeness, spitting or littering publicly
- Max 10 demerits: Urinating outside designated areas, dozing on post, lack of courtesy, loafing, unauthorized leaving post (15 demerits), absent from formation or activities (20 demerits)
Detailed Offense Examples
- Uniformed personnel: Improper uniform, haircut, grooming, shoes, no hairnets during activities
- Non-Uniformed personnel (NUP): Dress code violations such as wearing inappropriate clothes and accessories
- Conduct violations: Loafing, use of vulgar language, smoking, tardiness
Sanctions Based on Demerit Points
- Each demerit equals 30 minutes of corrective tasks such as:
- Leading physical exercises
- Supervised combat or refresher training
- Giving lectures during PICE
- Attending seminars on discipline and police procedures
- Performing extra office work or overtime
- Revocation of privilege to file leave (except limited leaves)
- Other non-involuntary servitude sanctions as required
- Accumulating more than 20 demerits (monthly or single offense) triggers Pre-Charge Evaluation or Summary Hearing
Procedure and Disciplinary Process
- DR prepared in triplicate: originals to Administrative/Personnel Officer, duplicate to offender, triplicate to reporting officer
- Offender has 24 hours to respond in writing, failure = waiver of right to explanation
- Chief of Office makes decision within 24 hours upon receipt of explanation
- Appeals allowed in writing within 48 hours to next higher Chief of Office, whose decision is final
- Administrative/Personnel Officers oversee DR implementation and record keeping
- Demerits consolidated monthly, sanctions implemented first week next month
Authority and Scope of Issuing DR
- Uniformed personnel can issue DR to subordinate uniformed personnel and NUP only if they are supervisors
- Non-Uniformed personnel can issue DR only to lower ranked NUP; cannot issue to uniformed PCO or PNCO except if supervisory authority
- Personnel on detail can be subject to DR by either mother unit or detailing unit; DR must be furnished to mother unit for records
Responsibilities and Reporting
- Administrative officers compile monthly personnel sanctions and submit to Directorate for Centralized Monitoring
- Chiefs of Regional Offices and Units tasked with strict supervision of DR implementation
Training and Dissemination
- Administrative/Personnel Officers and Chief Clerks to attend seminars on DR System
- Distribution of standardized DR forms upon printing
Effectivity Clause
- This memorandum circular effective 15 days after filing at UP Law Center in conformity with Executive Order No. 292 (Revised Administrative Code of 1987)
Additional Notes
- Refusal to perform sanctions is insubordination, leading to disciplinary hearings
- Sanctions serve as corrective and preventative measures, not punitive imprisonment or involuntary servitude
- The system aims for prompt discipline and improvement of police conduct within PNP structure