Definitions
- "Lot Configuration" refers to the generated output from the procedure in Section 3 and replaces the term "Plan" used previously.
- Other terms maintain the meanings established in prior Circulars and Guidelines related to electronic land registration and recording.
General Procedures for Parcel Verification and Certification
- Clients submit requests with supporting documents, which are entered into the Electronic Primary Entry Book for Certified True Copy, Certification and Verification (EPEB-CCV).
- Requests receive a unique entry number as a control or reference number.
- Fees are automatically computed and receipts generated upon payment; requests without payment are invalid.
- The system checks the existence of the Certificate of Title.
- For manually-issued titles, Records Officers validate technical descriptions against originals; errors in descriptions are printed.
- The system generates the corresponding polygon or graphical representation.
- Lot Configurations are printed on officially prescribed controlled forms without requiring signatures.
- Printed Lot Configurations include a disclaimer noting the graphical presentation is for reference only and does not substitute for a survey.
- The client signs an acknowledgment slip upon receipt of the Lot Configuration.
Included Information in Lot Configuration
- Title Details: Title Number, Owner's Name, Plan/Block/Lot Number, location, and area of the parcel.
- Cartographic and Technical Details: Map scale (graphic and fraction), North Arrow, Lot Description, Linear Error of Closure, Relative Error of Closure, and computed area from the technical description.
- Error Reports: Provided when discrepancies exist in the Certificate of Title technical description.
Amendments
- The agency may amend these Implementing Guidelines periodically based on necessity.
Separability Clause
- If any provision or its application is declared invalid or unconstitutional, unaffected provisions remain valid.
Repealing Clause
- All prior orders, guidelines, circulars, rules, and regulations inconsistent with this circular are repealed or amended.
Effectivity
- This circular takes effect 15 days after publication in a newspaper of general circulation and after filing three copies with the University of the Philippines Law Center.