Definition of Key Terms
- AEDBs include Philippine National Bank, Land Bank of the Philippines, Development Bank of the Philippines, Al Amanah Islamic Investment Bank of the Philippines, and Philippine Veterans Bank, including all their branches.
- National Collections comprise all fees, charges, assessments, and other receipts collected by agencies, which are deposited with the National Treasury credited to the General Fund.
- Treasury Fiscal Examiners are Deputies of the Treasurer tasked with verifying correct and timely deposit of national revenues.
Procedures for Deposit of National Collections
- National Collections by NGOs and Local Treasurers (LTs) in Metro Manila are to be deposited directly at the Department of the Treasury or nearest AEDB branch.
- Outside Metro Manila, collections are deposited at identified AEDB branches with proper communication links.
- Treasury Fiscal Examiners accredit NCOs and LTs to accessible AEDBs and provide lists to the BTr.
- Deposits must be made on collection day or next day if after banking hours, consolidated daily.
- Each deposit is evidenced by a consecutively numbered deposit slip indicating fiscal year and sequence.
- An attached list of collections must include agency fund code, transaction code, and collector’s details.
- Copies of deposit slips and lists are retained by the bank, NCO/LT, and sent to the Treasury Fiscal Examiner.
- Dishonored checks are debited from the Treasurer’s Savings Account and returned for replacement; local checks are encouraged.
Daily Notification by AEDB Branches
- AEDB branches must notify their head offices daily of total deposits received via fax, wire, or radio.
- Notifications include a consecutively numbered message copy sent also to the Treasury Fiscal Examiner along with deposit documentation.
Credit Advice Issuance to Bureau of Treasury
- AEDB Head Offices must promptly issue credit advices to the Treasurer of the Philippines, within 2 days for Metro Manila and 3 days for other locations from the deposit date.
- Interest computation uses the actual deposit date.
- Credit advices are supported by copies of messages arranged by BTr regional classifications.
Reporting and Reconciliation by Bureau of Treasury
- Treasury Fiscal Examiners reconcile deposit slips with AEDB daily notices.
- Provincial and district offices prepare at least bi-weekly reports of deposits categorized by fund type.
- Regional offices consolidate reports and forward them to BTr Central.
- All credit advices and related debit vouchers from AEDBs are recorded in BTr and AEDB accounting books.
Repeal of Inconsistent Orders
- Provisions inconsistent with this Order from DOF Order No. 20-73 and Treasury Memorandum Circulars are repealed.
Sanctions for Non-Compliance
- Responsible officers and employees face criminal and/or administrative actions for failure to comply with this Order.
Effectivity
- This Order took effect on May 2, 1994, following adoption on March 24, 1994.