Law Summary
Key Procedures Under SBRMS
- Annual preventive maintenance budget provided to all schools.
- Principal/School Head leads repair and maintenance efforts.
- Active participation of Parent-Teacher Community Association (PTCA) mandated.
- Division Office releases at least P10,000 to school heads; amounts above need Division Superintendent approval.
- Submission of completion forms and receipts required post-work.
- Division prepares monthly Statement of Expenditures (SOEs), consolidated by Regional Office, then submitted to Central Office.
- Strict compliance with World Bank procurement guidelines emphasized.
Definitions in SBRMS
- School-Based Management: Principals accountable for minor repair and maintenance implementation, supervision, and reporting.
- Minor Repair: Repairs not affecting critical structural components costing less than 10% of the standard unit cost.
- Maintenance: Measures to restore or preserve school facilities, including painting, repairs, electrical and plumbing fixes, rust proofing, termite prevention.
- Community Participation: Stakeholder involvement to ensure responsibility, ownership, and transparency.
Duties and Responsibilities
- Principals: Supervising repairs, encouraging PTCA participation, and submitting liquidation reports.
- Regional and Division Offices: Prepare guidelines, facilitate training, and ensure dissemination.
- Physical Facilities Coordinators (PFC)/Senior Engineers: Provide technical assistance and monitor works.
- DepEd Central Office: Monitor, assess, recommend improvements, and ensure quality and prioritization.
- Physical Facilities Division-OPS: Prepare manuals and train inspectors.
Financial Procedures
- Regional Offices release funds to Divisions; Divisions release funds to school heads.
- School Heads list prioritized repair works with cost estimates and manage funds.
- Completion requires submission of liquidation reports with receipts.
- Monthly consolidation of SOEs for submission to Central Office.
- External auditing with unannounced spot reviews conducted periodically.
Procurement Procedures
- Funds limited to minor repair and maintenance; cost cap at P100,000 per work.
- Procurement through Community Participation or National Shopping (Canvass) methods.
- Community Participation encourages local community involvement, use of local materials, labor-intensive technologies.
- National Shopping requires at least three quotations to ensure competitive pricing; evaluation follows sound practices; work order formalized in a purchase order.
Effectivity
- Guidelines apply to all repair and maintenance disbursements starting with the 2002 Budget.