Question & AnswerQ&A (DEPED MEMORANDUM NO. 68, S. 2002)
The SBRMS is a scheme implemented by public elementary and secondary schools in the Philippines for minor repair and maintenance of school facilities, with the Principal/School Head taking accountability for the identification, implementation, supervision, completion, and reporting of such works.
The Principal or School Head of the respective school is primarily responsible for the repair and maintenance work, including supervision and submission of liquidation reports.
A minor repair is the replacement of school building components not subjected to critical structural loads and stresses, costing less than 10% of the cost of the standard unit, such as repair of windows, doors, partitions, and similar items.
Maintenance work includes repairs to classrooms, libraries, laboratories, toilets, replacement of parts like roofing sheets, wall claddings, ceiling boards, repairs to electrical fixtures, plumbing services, security fence repair, rust proofing and painting, termite prevention, and other tasks aimed at keeping facilities serviceable and safe.
Each public elementary school shall be provided at least ₱10,000 per year for preventive maintenance, subject to availability of funds.
Funds for repair and maintenance of school buildings are released by the Regional Offices to the Division Offices, which then release at least ₱10,000 to Principals/School Heads. Amounts beyond ₱10,000 require approval of the Division Superintendent based on submitted scope of works.
The PTCA is encouraged to actively participate in the repair and maintenance activities of the school, assisting in implementation and fostering local responsibility and transparency.
Procurement methods include Community Participation where local communities or NGOs are involved, and National Shopping (Canvass), which involves obtaining at least three price quotations to ensure competitive pricing for goods or services.
The cost of repair and maintenance work under SBRMS shall not exceed ₱100,000 per project.
After completion of repair and maintenance work, the Principal/School Head must accomplish Form 2 and submit it with all supporting receipts to the Division Office. Division Offices consolidate these using Form 1 (Statement of Expenditure) monthly and submit to the Regional Office, which further consolidates and submits to the Central Office. External unannounced audits may also be conducted.