QuestionsQuestions (DEPED MEMORANDUM NO. 68, S. 2002)
DepEd Memorandum No. 68, s. 2002 (dated April 11, 2002).
They amend the guidelines embodied in DECS Memorandum No. 394, s. 2000.
For disbursements out of the allotment for Repair and Maintenance of School Buildings starting with the 2002 Budget.
The Principal/School Head.
Replacement of schoolbuilding components not subjected to critical structural loads and stresses, and estimated to cost less than 10% of the cost of the standard unit (e.g., repairs of windows, doors, partitions).
Measures necessary to retain or restore an item to original status or a specified condition, including preventing or correcting damaged/deteriorating parts, to keep facilities operable, prolong economic life, and preserve appearance; it also aims to enhance endurance against calamities, meet emergencies, correct utility deficiencies, and make facilities safe for pupils.
Examples include repairs to classrooms/library/laboratory/toilets and student facilities (e.g., roofing sheets, wall claddings, ceiling boards, windows, doors, stairs, flooring, hardware), electrical repairs (fixtures and electrical rough-ins), plumbing for water systems, repair of security fence, rust proofing and painting of roof, painting works, and termite prevention.
At least P10,000 per year for preventive maintenance, subject to availability of funds.
Secondary schools with their own budgetary appropriation must allot at least P10,000 of the school’s budget for Repair and Maintenance every year; amounts beyond P10,000 require approval of the Division Superintendent based on the scope of works.
The Principal/School Head must ensure that the PTCA actively participates in repair and maintenance activities.
At least P10,000 is released to Principals/School Heads; amounts beyond P10,000 require approval of the Division Superintendent, based on the scope of works submitted.
After completion and all payments, accomplish Form 2 (School Form) and submit it to the Division Office with supporting documents/receipts for each transaction.
The Division Office prepares SOEs using Form 1 and submits consolidated SOEs to the Regional Office before the end of each month.
It consolidates SOEs submitted by Division Offices and submits monthly consolidated SOEs to DepEd Central Office, Accounting Division (c/o Molyn Dionela 6377201), and ensures funds are fully liquidated and SOEs are submitted on or before November 30 of each year.
Funds may be used only for minor repair and maintenance as defined, and in no case shall the cost of the work exceed P100,000.
Procurement may be through Community Participation or through National Shopping (Canvass).
Usually at least three suppliers’ quotations are used; requests for quotations must indicate description and quantity of goods, desired delivery time, and place.