Definitions
- Applicant: Person or entity seeking MAIRDOE accreditation.
- Application Fee & Accreditation Fee: Fees paid during application and upon approval.
- Authorized Representative: Official contact person for MAIRDOE transactions with LTO.
- Certificate of Accreditation: Authority granted to transact with LTO regarding stock, sales, and registration.
- Validity of Accreditation: From approval date to expiration.
- Operations Division (Central and Regional): LTO offices responsible for processing and monitoring applications and compliance.
- Component: Engine/motor, chassis, and/or body of a motor vehicle.
- Defined categories: Manufacturer, Assembler (MVDP member), Importer, Rebuilder (DTI accredited), Dealer, Other Entities (personal use).
- e-CP: Electronic transmission of Certificate of Payment by BOC.
- Reporting System: System processing stock reports.
- Certificate of Stock Reported (CSR): Certificate for each unit reported.
Accreditation Requirements and Process
- Applicants must comply with documentary and qualification criteria.
- Applications are submitted to LTO with forms and attachments.
- Initial review done by Regional Operations Division; final evaluation by Central Operations Division.
- Certificate of Accreditation issued upon fulfillment.
- Accreditation valid for one year.
- Renewal must be filed at least one month before expiration.
Duties and Responsibilities
- LTO Central Office:
- Formulates policies and guidelines.
- Evaluates and issues accreditation.
- Maintains registry and monitors MAIRDOEs.
- LTO Regional Office:
- Reviews and inspects applications.
- Recommends approval/disapproval.
- Monitors compliance within regions.
Documentary Requirements
- For new applications:
- Application form under oath.
- Business registration certificates.
- Mayor's Permit specific to business classification.
- BIR and SSS certificates.
- Financial statements certified by CPA.
- Establishment pictures and location map.
- Lease contract if applicable.
- Undertaking to comply with Philippine laws.
- Additional certificates for Assemblers and Rebuilders.
- For renewals:
- Accredited certificate, updated permits, affidavit of compliance.
- For other authorized entities:
- Import-related documents including commercial invoice, BOC payment certificate, import declarations.
Fees and Charges
- Application Fee: Php 500 (non-refundable).
- Accreditation Fee (new): Php 3,000 plus Legal Research Fund (LRF) Php 10.
- Renewal: Php 1,000 plus LRF.
- Other charges for expired accreditation, address changes, certified copies, etc.
- Payments made at LTO Collection Units.
Application Processing and Inspection
- New applications filed with Central Office; renewals with Regional Office.
- Documents checked against checklist; only complete applications processed.
- Processing timeline includes evaluation, inspection, validation, and approval within specified days.
- Inspection aims to confirm applicant's capability and requirements compliance.
- Final approval/disapproval by Assistant Secretary; decision is final.
- Disapproval notifications must state grounds.
Certificate of Accreditation Details
- Contains establishment name and address, classification, accreditation number, and validity period.
- Lost certificates can be replaced upon fee payment.
- Any change of location or classification must be notified to LTO at least 5 days prior.
- Transfers of location allowed without area limitation.
Monitoring and Visitorial Powers
- LTO has authority for inspections to ensure compliance during office hours upon official instructions.
Penalties
- First offense: Fine of Php 100,000.
- Second offense: Fine of Php 500,000 and suspension up to 6 months.
- Third offense: Cancellation of accreditation and blacklisting.
- Grounds for penalties include fraud, misrepresentation, failure to comply with requirements, submission of falsified reports, and unauthorized use of accreditation.
- LTO may initiate criminal action for fraud and falsification.
Closure of MAIRDOEs
- Accredited entities must notify LTO in writing and under oath about closure.
- LTO issues a cease operation notice.
- Resumption requires compliance with new application requirements.
Stock Reporting
- Manufacturers, Assemblers, Importers of new vehicles submit stock reports and supporting documents to LTO Central Office.
- Upload of stocks in LTO system after validation.
- Validation discrepancies require rectification with Bureau of Customs.
- After payment, Certificate of Stock Reported (CSR) is printed.
- Monthly inventory reports must be submitted by applicants and generated by LTO.
- Rebuilders and importers of secondhand vehicles also comply with reporting, submitting stock reports, stencils, and BOC payments.
- Registration Section monitors, evaluates, approves or rejects reports, and prints CSR.
- Post audit conducted and results submitted to Internal Audit Division.
Administrative Sanctions and Employee Accountability
- Violations by LTO officials/employees subject to disciplinary actions per Civil Service Rules.
Repealing Clause
- Prior inconsistent issuances are repealed or amended accordingly.
Effectivity
- Order takes effect 15 days after publication in the Official Gazette or newspaper of general circulation.