QuestionsQuestions (LTO ADMINISTRATIVE ORDER NO. AVT-2014-023)
It revises the rules on accreditation and stock reporting of Manufacturers, Assemblers, Importers, Rebuilders, Dealers, and other entities authorized to import motor vehicles and/or components, and also includes certain additional categories listed in Section 1.3 (e.g., No-Dollar Importation Program returning residents, embassy/intl org staff, tax-exempt vehicles under DOF written commitment, government agencies, and individuals authorized for personal use with a 3-year no-selling undertaking).
It is the person/s duly authorized by the applicant/grantee to represent the MAIRDOEs in all transactions with LTO; the authorized representative is the official contact person of the MAIRDOE.
It is an authority granted by LTO for MAIRDOEs to transact with LTO relative to stock reporting, sales reporting, and registration of motor vehicles and/or its components.
The Operations Division (Regional Office) handles initial review, evaluation, inspection of new applications within its jurisdiction, and monitoring continuing compliance; the Operations Division (Central Office) performs final review/validation and issues certificates to compliant applicants, monitors performance, maintains a registry, and performs other relevant functions.
A natural person must be at least 18 years old; or a juridical person may apply if it is not disqualified by existing law or regulation to engage in manufacturing, assembly, importation, sale, and rebuilding of motor vehicles.
Certified true copies of SEC certificate of registration, Articles of Incorporation/Partnership and By-Laws, and a Board Resolution by the corporate secretary specifying the authorized representative (who must be an officer), plus the other general requirements enumerated in the Order (e.g., Mayor’s Permit, BIR registration, SSS membership, assets/liabilities or FS, location map, establishment pictures, lease contract if applicable, and the undertaking under oath).
The applicant must submit Certified True Copies of the DTI Board of Investment (BOI) Certificate of Membership.
The applicant must submit Certified True Copies of the DTI Certificate of Accreditation of Rebuilding Center.
At least one (1) month before the expiration of its accreditation.
One (1) year effective from the date of approval unless sooner suspended or revoked.
Receipt, initial evaluation, and ocular inspection for new applications: 10 days; Final evaluation/validation in Central Office: 5 days; Recommendation by Executive Director: 2 days; Approval/Disapproval by Assistant Secretary: 2 days; Release of signed Certificate of Accreditation: 1 day.
Their authorized representatives submit required documentary requirements to LTO Central Office—Operations Division, then proceed to the LTO-CSR Processing Room to directly report stocks using electronic storage devices/USB. Stocks must be validated in the system; the MAI then personally evaluates/uploads stock reports, scans stencil images for validation, generates transaction summary/IDs, pays at LTO Collection Unit for the CSR, and prints the Certificate of Stock Reported after payment.
The transaction is terminated and voided; the authorized representative is advised to conduct further validation with the Bureau of Customs (BOC) to rectify the discrepancy.
The Order states that MAIs are solely responsible/liable for any and all stocks reported in the system.
Stock report (soft and hard copies), stencils for engine and/or chassis, and BOC Certificate of Payment (CP)/certification.
It evaluates/validates encoded data against e-CP details; scans stencil images and validates them against uploaded/approved transaction data; prints/release Payment Order Slip if approved or issues rejection letter if disapproved; after payment, releases CSR; and generates monthly inventory reports for submission.
After due notice and hearing: First offense—PHP 100,000; Second offense—PHP 500,000 and suspension of not more than six months; Third offense—cancellation of Certificate of Accreditation and blacklisting and cancellation of the Certificate of Stocks Reported (CSR), sales report, and registration if warranted. The Assistant Secretary may impose these where justifiable grounds exist, including fraud/misrepresentation, failure to comply with requirements, fraudulent reports, and unauthorized use of accreditation. In items on fraud and fraudulent reports, LTO reserves the right to institute criminal actions.
It must inform LTO in writing, under oath, of its closure stating the reasons; LTO will send a notice of cease of operations. If it later resumes operations, it must comply with requirements for new applications.
It takes effect fifteen (15) days after publication in the Official Gazette or in a newspaper of general circulation.