Law Summary
Scope and Eligibility
- Officials and employees who rendered actual government service before December 31, 1996 with defective appointments or no appointments may request inclusion of such service in their official records.
- Individuals who are already retired are excluded from this policy.
- Requests must be submitted by December 31, 1997 to the appropriate CSC Regional Office.
Required Supporting Documents for Requests
- Formal written request signed by the affected employee.
- Updated service record prepared by the agency's Personnel or Administrative Officer.
- Disapproved appointment documents, if any.
- Index of salary payments.
- Notice of any salary adjustments.
- Payroll records.
- Supporting vouchers relating to said service.
Evaluation and Approval Process
- CSC Regional Directors authorized to examine submitted documents thoroughly.
- They determine the validity and accuracy of the claimed service through competent evidence.
- Upon verification, CSC Regional Directors issue Orders directing the inclusion of the service in the employee's official service record.
Reporting and Documentation
- CSC Regional Directors must submit copies of Orders to the Management Information Office within fifteen (15) days of issuance.
Exclusions and Limitations
- Services rendered pursuant to defective or no valid appointment on or after January 1, 1997 shall not be credited or recorded.
Repeal and Effectivity
- All previous CSC Resolutions and Memorandum Circulars inconsistent with this policy are considered repealed or modified accordingly.
- The policy takes effect immediately upon adoption on January 28, 1997.
Important Legal Concepts
- Government employees are not usually at fault for defective or missing appointments.
- Fairness and justice necessitate proper accreditation of valid, proven government service regardless of appointment status.
- Accreditation affects computation of retirement benefits and official service records.
- Responsibility is placed on CSC Regional Directors to evaluate evidence and ensure proper documentation is updated.