Recording of Government Service Records

The Commission is empowered to administer the retirement program, accredit government services, and evaluate qualification for retirement under Section 12 (17) Title I Subtitle A, Book V of Executive Order No. 292.
The Circular is issued to address persons who rendered government service under defective appointments or without any appointment.
The Circular recognizes that employees who served under defective appointments or without appointment are generally not at fault because many were not even aware of the defect.
The Circular grants affected employees a final opportunity to prove past actual government services so those services are reflected in their official service record and can be considered in the computation of retirement benefits.
The Circular is premised on fairness and justice in accrediting services proven by competent evidence.

Officials and employees who rendered actual services before December 31, 1996 pursuant to defective appointments or without any appointment may request inclusion of those services in their official service record in the Commission.
The entitlement to request inclusion excludes those who have already retired.
Requests must be filed with the CSC Regional Office no later than December 31, 1997.
Services rendered after January 1, 1997 under a defective appointment or without any valid appointment cannot be entered in the service record.

Requests for inclusion must be supported by documents submitted to the CSC Regional Office.
The required supporting documents are:
- A formal request signed by the affected person;
- An updated service record prepared by the Personnel Officer/Administrative Officer of the agency where the subject services were rendered;
- The disapproved appointment, if any;
- An index of salary payment;
- A notice of salary adjustment, if any;
- The payroll; and
- Vouchers.

The CSC Regional Directors are authorized to evaluate requests.
The Regional Directors must personally examine the supporting documents submitted.
The Regional Directors must order the services proven by competent evidence to be reflected in the employee’s service record.

The CSC Regional Directors must submit to the Management Information Office copies of the orders.
Copies must be submitted within fifteen (15) days from the date of issuance of the orders.
The submission obligation applies to the aforementioned orders reflecting services proven by competent evidence.

Services rendered pursuant to a defective appointment or without any valid appointment after January 1, 1997 shall not be entered in the service record.
The prohibition on entry applies regardless of the circumstances of rendering after January 1, 1997 and concerns entry in the service record.

All CSC Resolutions and Memorandum Circulars that are inconsistent with CSC Memorandum Circular No. 8 are deemed repealed or modified accordingly.
CSC Resolution No. 97-0550 adopts and promulgates the same policies and guidelines on recording of services rendered in the government and service record.