QuestionsQuestions (CSC MEMORANDUM CIRCULAR NO. 8)
The CSC’s authority is rooted in Section 12(17), Title I, Subtitle A, Book V of Executive Order No. 292 (Administrative Code of 1987), which confers upon the CSC power to “administer the retirement program for government officials and employees, accredit government services and evaluate qualification for retirement.”
The text references CSC Memorandum Circular No. 8 dated January 28, 1997 and CSC Resolution No. 97-0550 dated January 28, 1997.
Officials and employees who rendered actual services before December 31, 1996 pursuant to defective appointments or without any appointment may request inclusion in their official service record, except those who have already retired.
The request must be submitted to the CSC Regional Office not later than December 31, 1997.
Such services rendered after January 1, 1997 shall not be entered in the service record.
It allows recording of services rendered before December 31, 1996 when the services were actually rendered pursuant to defective appointments or without any appointment, provided the employee can prove them by competent evidence.
A formal request signed by the affected person.
An updated service record prepared by the Personnel Officer/Administrative Officer of the agency where the subject services were rendered.
The disapproved appointment, if any.
Index of salary payment; Notice of salary adjustment, if any; Payroll; and Vouchers.
They are authorized to evaluate the requests and, after having personally examined the supporting documents, order the services proven by competent evidence to be reflected in the service record.
Services must be proven by competent evidence.
Within fifteen (15) days from the date of issuance of the orders.
No. The circular excludes those who have already retired from the category of officials and employees who may request inclusion of their services.
Because fairness and justice demand it; employees generally are not at fault since many were not aware of the defect or absence of an appointment, and they should be given a final opportunity to prove past actual government services.
It states that government services rendered under defective/no appointments which are proven by competent evidence should be included in the employee’s service record and considered in the computation of retirement benefits.
All CSC Resolutions and Memorandum Circulars inconsistent with this Memorandum Circular are deemed repealed or modified accordingly.
It takes effect immediately.
Actual services rendered before December 31, 1996 pursuant to defective appointments or without any appointment.