Scope and Coverage
- All government departments, agencies, government-owned and controlled corporations (GOCCs) and subsidiaries.
- Local government units (LGUs) and state universities and colleges (SUCs) are included.
- Local government units are required to submit reports despite being exempt from RA 7430.
Responsible Officers and Reporting Entities
- The Agency Administrative Officer or equivalent is responsible for preparing and submitting reports.
- Agencies submit reports to the CSC regional or provincial/field offices depending on where appointment documents are processed.
- Reports for agencies with centralized personnel systems must be consolidated and marked as "CENTRALIZED" to avoid duplication.
Reporting Procedures and Submission Deadlines
- Monthly lists of separations submitted every 5th day of each month.
- Semi-annual reports covering personnel status submitted 15 July and 15 January covering June and December data respectively.
- Initial reports due August 31, 1992, covering personnel status as of June 16, 1992 plus subsequent periods.
Required Reports and Their Content
Semi-Annual Report on Government Personnel (Stat Form 1 and 1A):
- Data on authorized positions, filled positions (permanent and temporary), vacancies, position titles, salary grades.
- Differentiates between career (permanent and temporary) and non-career personnel (casual, contractual, co-terminus, elective officials, presidential appointees).
Monthly Report on Accession (Stat Form 2):
- Includes names, birthdates, position titles, status of appointment, salary grade, mode of accession, effective date, and remarks.
Monthly Report on Separation (Stat Form 3):
- Records name, birthdate, position title, appointment status, salary grade, mode of separation (e.g., resignation, retirement, transfer, death), and effective separation date.
Specific Data Required in Reports
- Names, birthdates, position details including salary grade, appointment/status type.
- Number of positions authorized vs. filled and vacancies.
- Categories of separation including resignation, retirement, dismissal, death, transfer, or other causes.
Consolidation and Submission Process
- Field units report through regional offices, which consolidate and forward to CSC regional/provincial offices.
- LGUs submit via CSC regional or provincial office.
- GOCC subsidiaries submit through mother corporation which consolidates reports.
- Provincial/field CSC offices consolidate all agency reports; CSC regional offices consolidate and send to CSC Office for Planning and Management.
Forms and Guidelines
- Use of CSC standardized statistical forms (Stat Forms 1, 1A, 2, 3) mandated for uniform reporting.
- Forms and guidelines are provided by CSC and must be adhered to strictly.
Compliance and Sanctions
- Failure to comply with reporting requirements constitutes grounds for administrative disciplinary actions.
- This Circular supersedes earlier memoranda requiring similar reports to ensure unified compliance under RA 7430.
Summary of Key Dates
- Effective date of law implementation: June 16, 1992.
- Initial reports for personnel status and separations covering June-July 1992 due August 31, 1992.
- Monthly reports beginning August 1992 due every 5th day following month end.
- Semi-annual reports due mid-July and mid-January annually.