New MARINA COP filing procedures

MARINA issues a new system “in the interest of the service” to improve delivery.
MARINA adopts the new filing and issuance procedures to better serve seafarers.
The system is designed to organize receipt, screening, evaluation, photo capture, payment, and releasing activities.

The new procedures apply to the filing and issuance of COPs.
The new procedures also apply to the filing and issuance of other STCW-related certificates.
The processing flow applies to all seafarers who were issued priority numbers for the day.

Beginning 29 October 2013, seafarers with priority numbers for the day must proceed to the 7th Floor.
At the 7th Floor, seafarers are received, and their documents are screened and evaluated by the concerned evaluators.
After evaluation at the 7th Floor, each seafarer must have a photo taken at the designated photo booth located in the same room/level.
MARINA provides the seafarer with the requisite uniform appropriate to his rank or position for the photo-taking step.

Acceptance of applications from Maritime Training Institutions (MTIs) is conducted at the 6th Floor.
Regular batch applications for revalidation from Manning Agencies are also conducted at the 6th Floor.
Seafarer processing for reception, screening, and evaluation occurs on the 7th Floor, while MTI and batch revalidation applications occur on the 6th Floor.

Payment for certificates is handled at the 6th Floor.
Releasing of Certificates is also done at the 6th Floor.
The advisory separates earlier processing (7th Floor evaluation and photo booth) from payment and releasing (6th Floor).

All covered parties must comply with the new procedures starting 29 October 2013.
MARINA implements the new system as a service improvement and directs operational compliance through the advisory’s for immediate compliance instruction.