Law Summary
Declaration of Policies
- Mandates the protection and promotion of health as per the 1987 Philippine Constitution.
- Emphasizes integrated and comprehensive health development prioritizing vulnerable populations.
- Supplements various laws and administrative orders related to chronic diseases, injury prevention, disabilities, and women and children protection.
- Supports free medical care for paupers and strengthens health programs via coordinated policy efforts.
Objectives
- Standardize recording and submission of reportable cases related to chronic non-communicable diseases, injuries, violence, and disabilities.
- Facilitate data collection for public health planning and program implementation.
- Establish clear operational guidelines and procedures for registry implementation.
- Define rules safeguarding data confidentiality.
Scope of Application
- Applies to all DOH units including Central Office, CHDs, Provincial/District/City/Municipal Health Offices.
- Covers all government and private clinics, hospitals, medical professional societies, and associations.
Definition of Key Terms
- Defines essential terms such as Clinical Diagnosis, Injury, Reportable Case, Reporting Health Facilities, and Unified Registry Systems.
- Clarifies acronyms of DOH bureaus and centers involved in disease control and facility development.
General Guidelines
- URS serves as the primary mechanism for collecting data on reportable cases for health planning, policy, and program evaluation.
- Professional societies and facilities with existing data systems must upload data to DOH IMS.
- Ensures protection of data security, confidentiality, and integrity.
- Monitoring by NCDPC, NEC, IMS, NCHFD, and BHFS to ensure compliance and system performance.
Specific Guidelines
A. Unified Registry System Reporting
- Reporting facilities include government/private clinics and hospitals obligated to submit data regularly.
- Reporting frequencies: Monthly for chronic diseases and disabilities; Daily for injuries and violence.
- Use of standardized forms for each condition and online submission through the official DOH URS website.
- Data submission deadlines and system availability protocols outlined.
B. Data Uploading
- Offices and professional societies with funded data systems must coordinate with DOH IMS for systematic data uploading.
- Data standardization ensured through data dictionaries.
- Formal agreements required to define roles and commitments.
C. Security of Data
- Each facility issued one account; accountability lies with facility heads.
- User credentials managed securely by IMS.
- Data validation required prior to submission; corrections processed through formal incident reports.
- Access restrictions apply; facilities can only view their data.
- Confidentiality strictly enforced; unauthorized disclosure is punishable.
- NCDPC evaluates data access requests with strict criteria.
- Audit trails maintained, with penalties for breaches.
D. Monitoring and Evaluation
- Quarterly monitoring based on compliance, reporting regularity, and complaints.
- Annual system performance review with stakeholders.
E. Sanctions for Non-compliance
- Failure to comply with reporting requirements constitutes violation subject to administrative penalties under related DOH orders.
Roles and Responsibilities
Reporting Health Facilities
- Designate personnel for data entry/upload.
- Ensure quality, timely data submission.
- Report errors and problems encountered.
National Center for Disease Prevention and Control (NCDPC)
- Lead overall registry implementation and policy formulation.
- Manage data validation, system monitoring, and reporting.
- Analyze data with specialty societies.
- Manage user accounts and enforce compliance.
National Epidemiology Center (NEC)
- Support policy formulation and data validation.
- Assist in monitoring and program interventions.
Information Management Service (IMS)
- Maintain registry software and provide user training.
- Manage technical support and database management.
National Center for Health Promotion (NCHP)
- Develop communication materials based on registry findings.
- Conduct awareness campaigns.
National Center for Health Facility Development (NCHFD) and Bureau of Health Facilities and Services (BHFS)
- Provide policy support and monitor hospital compliance.
Centers for Health Development (CHDs)
- Ensure timely data submission and provide technical assistance.
- Participate in registry system evaluation.
Local Government Units (LGUs)
- Provide support to ensure compliance and provision of data tools.
- Assist with training and monitoring.
Professional Societies and Private Organizations
- Upload relevant data and provide expert analysis inputs.
- Participate in system evaluations.
Repealing Clause
- Rescinds previous inconsistent issuances.
Separability Clause
- Maintains validity of unaffected provisions if any are deemed invalid.
Effectivity
- Order is effective immediately upon issuance.