Law Summary
Objectives of the Circular
- Expedite the granting of Initial Clothing and Individual Equipment Allowances to new recruits and graduates joining the PNP.
- Facilitate the processing of Replacement Clothing Allowances to all uniformed personnel.
- Reduce administrative burdens on personnel obtaining allowances.
Key Definitions
- Uniformed Personnel: Includes police commissioned and non-commissioned officers of the PNP.
- Initial Clothing Allowance (ICA): Given to new recruits upon entry into police service.
- Replacement Clothing Allowance (RCA): Given every three years to uniformed personnel to replace initial clothing issued.
- Individual Equipment Allowance: Equipment provided to new recruits; may also be granted to personnel on special operations depending on fund availability.
Policies and Procedures: Initial Clothing and Equipment Allowances
- New recruits and PNPA graduates opting to join the PNP receive ICA and Individual Equipment Allowance upon appointment.
- Appointment orders issued either by Directorate for Personnel and Records Management (DPRM) or Chiefs of Regional Personnel and Human Resource Doctrine Development Divisions (RPHRDD) serve as basis for allowances.
- Regional Directors request funds for payment attaching appointment orders.
- ICA and equipment issued in kind rather than cash to new recruits and PNPA graduates.
Policies and Procedures: Replacement Clothing Allowance (RCA)
- RCA is given every three years of continuous service to all uniformed personnel.
- For PNPA graduates, the service counting starts from graduation date which corresponds to initial clothing issuance.
For NHQ/NSUs Personnel:
- Budget and Fiscal Office (BFO) of DPRM generates list six months before entitlement.
- Lists are confirmed by respective offices, then orders for RCA issuance are prepared five months prior.
- Copies of orders given to units for payroll processing.
- Payment made via individual checks.
For Regional Personnel (PROs):
- Regional Personnel and Human Resource Doctrine Development Division (RPHRDD) generates prospective grantee list six months prior.
- Lists confirmed by DPRM, then returned to RPHRDD for order issuance five months prior.
- RPHRDD requests funds from Directorate for Comptrollership; payrolls prepared in advance.
- Notification sent to PROs when funds are available.
- Payment made through individual checks.
Penal Clause
- Personnel filing fictitious claims face criminal and administrative prosecution.
- Commanders tolerating such false claims may be held liable as co-conspirators under command responsibility.
Effectivity
- The Circular takes effect 15 days after filing a copy at the University of the Philippines Law Center.
- Complies with procedures under the Revised Administrative Code of 1987, as amended.