Key Legal Framework and Policies
- CARP transactions are exempt from taxes and fees as per Republic Act No. 6657.
- IT Service Fees are charged by LRA under the Build-Own-Operate (BOO) Agreement, not subject to tax exemptions.
- Budget for IT Service Fees is part of DAR’s CARP budget appropriated by government.
Responsibilities of DAR and LRA
- DAR appoints and authorizes representatives (DAR-ARs) who transact with LRA.
- DAR must keep LRA updated on their authorized representatives.
- LRA processes only transactions submitted by DAR-ARs via computerized systems.
- Joint Technical Working Group (JTWG) between DAR and LRA addresses system enhancements.
- LRA institutionalizes CARP volume in LTCP as per previous directives.
Procedures for Verification, Certification, and Issuance of Certified True Copies
- DAR-ARs submit written requests with valid ID to Registry of Deeds (RoD).
- Requests are logged electronically with date/time stamps in the EPEB-CCV book via PHILARIS.
- Claim and Assessment Slip (CAS) generated showing IT Service Fees; signed by DAR-ARs for billing and authorization.
- Requests are processed via prescribed guidelines for electronic registration and certification:
- Verification and request entries are recorded and given reference numbers.
- Database checked for existence of documents; fees assessed.
- Documents printed on security paper or electronically-certified copy issued.
- Certificates and certified true copies have specific electronic notations and signatures replaced by system-generated electronic signatures.
- Requests may be denied on reasonable grounds tied to public interest or ongoing transactions.
Registration of CARP-related Documents
- DAR-AR submits documents and valid ID to RoD; information entered into EPEB-CARP with automatic numbering.
- CAS with IT Service Fees generated and signed by DAR-AR for processing authorization.
- Transactions needing Central Office verification (e.g., issuance of new titles, verified plans, court orders) follow defined procedures involving scanning, encoding, plotting, examination, and certification within prescribed timelines (3-10 working days).
- Electronic transmission of data to approving authorities and system-generated titles or annotations issued.
- Denials must be notified, and DAR-ARs may elevate decisions within five days.
Settlement and Payment of Fees
- Weekly collation and scanning of signed CAS, ID copies, and requests for CARP transactions are electronically sent to LRA-CARP Central Office.
- LRA prepares weekly Statements of Account for CARP transactions.
- DAR-CARP reviews, validates, and processes payments within 30 calendar days.
- Payments must be made via Manager’s Check payable to LRA for deposit in trust accounts.
- LRA issues official receipts and deposits fees to escrow accounts.
Amendments, Validity, and Effectivity
- The Circular may be amended in writing jointly by DAR and LRA.
- Invalid provisions do not affect the remainder of the Circular.
- Previous inconsistent rules, guidelines, and orders are repealed or amended.
- Effective immediately upon approval and publication in a newspaper of general circulation.