Guidelines on Foreign Trips for Delegations

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MEMORANDUM CIRCULAR NO. 26: Guidelines on Foreign Trips for Delegations

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Title Source: Supreme Court: Guidelines on Foreign Trips for Delegations

Law: Memorandum Circular No. 26

Decision Date: Sep 12, 2002

Guidelines are provided for compliance with Executive Order No. 248, requiring foreign trips involving delegations or groups to be cleared under a single proposal, with minimized group size and clearly defined roles, to ensure proper authorization and coordination.

Law Summary

Requirement for Single Proposal Submission

All foreign trips of the group or delegation must be submitted and cleared under a single travel proposal.
Prevents fragmented or multiple submissions for the same trip.

Composition and Size of Delegation

The size of the delegation or group should be minimized to what is strictly necessary.
Group composition should be carefully determined to avoid overrepresentation.
This measure aims to prevent the need for amendments after a travel authority has been issued.

Role of Lead or Coordinating Agency in Inter-Agency Delegations

In instances involving multiple agencies, a single lead or coordinating agency must take responsibility for submitting the travel proposal.
The proposal must clearly define or delineate the roles and responsibilities of each participant.

Prohibition on Piecemeal or Simultaneous Submissions

Submission of travel proposals to different layers or offices simultaneously or in parts is strictly prohibited.

Effective Date and Authority

The guidelines took immediate effect upon issuance on September 12, 2002.
The issuance was authorized by the President through the Executive Secretary Alberto G. Romulo.

END