PNP Vehicle Issuance and Marking Guidelines

The circular provides guidelines and procedures for the issuance and marking of the PNP Mobility Assets.
The circular’s objectives include establishing a procedure for issuing vehicles to all PNP units.
The circular’s objectives include implementing a clear standard policy for standard markings on PNP vehicles.
The circular identifies personnel responsible for safekeeping and records keeping of PNP vehicles.

The circular applies to the issuance and markings of PNP mobility assets, covering vehicles issued to PNP units.
Vehicles issued from regular appropriations, special releases, donations, and similar sources are covered.
Issued vehicles are governed as PNP property with exclusive use for official purposes in the discharge of the PNP mandate.

Vehicle issuance shall be based primarily on the approved TEA under NAPOLCOM Resolution 93-08.
Distribution prioritization shall follow these criteria:
- Receiving unit has no issued vehicle at all.
- Receiving unit is under constant threat of enemy forces like LCT, MILF, LMGs, etc.
- Receiving unit is located in a remote area and far from any friendly force.
- The issued vehicle is five (5) years old or more from the date of receipt.
The type of vehicle to be issued shall depend on the existing road network and the geographical and topographical features in the receiving PNP unit’s area of responsibility.
The maintenance and proper care and use of vehicles is the sole responsibility of the receiving unit.

All issued PNP vehicles must strictly adhere to the standard vehicle markings under NAPOLCOM Resolution No. 99-002 (Approving the Standard Color and Markings for PNP Motor Vehicles, Seacraft and Aircraft).
Markings that advertise personalities and groups—such as those using “thru the effort of,” “donated by,” and similar markings—are strictly prohibited.
The Chief of Unit who tolerates prohibited markings is held liable under the doctrine of command responsibility.

All issued PNP vehicles are deemed property of the PNP regardless of the source of appropriations.
Vehicles are exclusively for official use in the discharge of the PNP mandate.
Vehicles must not be used to accommodate personal errands.
Vehicles must not be used to place them at the disposition of any local executive or politician.

Alterations of the vehicle’s body—major or minor—are not allowed without permission and due notice to higher PNP authorities.
Prohibited alterations include:
- Removal of PNP markings.
- Removal of accessories and parts.
- Changing the vehicle’s color without permission and due notice.

The maintenance and repair of issued vehicles are governed by Memorandum Circular Number 2008-010 dated August 11, 2008.

Only these authorized personnel may receive vehicles from Directorate of Logistics (DL)/Logistics Support Service (LSS):
- The Chief of Unit and the Regional Supply Accountable Officer (or the receiving unit’s Supply Accountable Officer).
- The unit’s Supply Accountable Officer and the Regional Supply Liaison Officer.
- The Chief of Unit and the Regional Liaison Officer.
In withdrawing a vehicle from DL/LSS, authorized personnel shall:
- Report to the Mobility, Aviation, and Maritime Section (MAMS) of DL for issuance of the Supply Directive.
- After receiving the original Supply Directive, proceed to the Supply Accounting and Monitoring Division (SAMD), LSS for documentation/processing of the Invoice Receipt for Property (IRP).
- Then proceed to the Supply Storage and Distribution Division (SSDD), LSS for release of the vehicle.
LSS shall prepare a report on the status of vehicle issuances and submit it to DL.
Persons receiving the vehicle other than the unit’s SAO shall indorse the vehicle’s pertinent documents to their SAOs for:
- Records keeping; and
- Inclusion in the unit’s property book.

Regional Directors (RDs) and Provincial Directors (PDs) may realign issuance of vehicles only with:
- Concurrence of both the gaining and losing PNP units; and
- Concurrence of the Local Government Unit (LGU);
Realignment is subject to approval of DL.

The Chief of Unit/Logistics Officer is responsible for:
- Maintenance and proper use/disposition of the vehicle.
- Liability for damage due to negligence and improper handling or when used other than official business purposes.
- Ensuring vehicles are used according to intended purpose and users.
- Stenciling the vehicle using the prescribed DL format.
- Annual renewal of LTO registration.
- Quarterly physical inspection of vehicles and submission of status reports to the higher headquarters Directorate for Logistics (DL), with a copy furnished to SAMD and LSS.
The Supply Accountable Officers must:
- Ensure vehicles are recorded into the PNP property logbook.
- Update records of PNP vehicles.

Any violation of the circular constitutes a ground for administrative action.
Administrative action is without prejudice to filing appropriate criminal charges against negligent or erring PNP personnel if warranted.

This circular supersedes all existing memoranda, directives, and other issuances contrary to it.
Effectivity is triggered by filing three (3) copies with the University of the Philippines, Law Center in accordance with Sections 3 and 4, Chapter 2, Book VII of EO No. 292 (Revised Administrative Code of 1987, as amended).
The circular takes effect fifteen (15) days from the required filing.