Guidelines for CAPRIS Implementation

Anchored on Section 13 of Republic Act (RA) 6939.
Considers provisions from RA 9520 (Philippine Cooperative Code of 2008), specifically Article 53.
Includes Section 2, Rule 8 of the Implementing Rules and Regulations of RA 9520.

Applies to all types and categories of cooperatives registered with the Cooperative Development Authority (CDA) and its Extension Offices.

ACCOUNT NAME: Authorized CDA personnel accessing CAPRIS.
AUTHORIZED REPRESENTATIVE: Person designated by cooperatives to encode and submit CAPR.
CAPR: Cooperative Annual Progress Report.
CAPR FORM: Prescribed reporting instrument to be completed and submitted.
CDS II: Cooperative Development Specialist II.
CAPRIS: Cooperative Annual Progress Report Information System.
CAPRIS ADMINISTRATOR: MIS Unit personnel managing CAPRIS.
CIN: Cooperative Identification Number.
DATA vs. INFORMATION: Data refers to raw facts; Information refers to processed data.
MIS DESIGNATE: Personnel monitoring CAPR submission.
REQUIRED FIELDS: Mandatory data fields to be filled by cooperatives.
PASSWORD & USERNAME: Credentials for system authentication.
SEU Officer-in-Charge: Head of Supervision & Examination Unit.
SYSTEM UTILITY: Computerized system validating report submission.
USER: Authorized persons for encoding, submission, validation, and data generation.

Email Address: Cooperatives must submit an official email with board resolution to the respective CDA Extension Office.
Access Rights: Executive Director through the Director of Legal and Registration grants, approves, revokes access codes.
User Access Differentiation:
- Cooperatives: Encode, submit, view, download data.
- CDA Extension Offices (Regional Director, SE Section, MIS): View, correct (with permission), generate reports, download data.
- CDA Central Office (Board, Legal, Supervision Unit, Planning, MIS): View, correct (with permission), analyze, report generation, and system maintenance.
Creation and Control of Access Code: Managed by CAPRIS Administrator upon approval.
Authorization: Users must be authorized and familiar with the system before access.
Prescribed Form: Uniform use of the prescribed CAPR Form downloadable from CDA website; incorrect forms to be immediately corrected.

Accountable Persons: Board Chairperson and General Manager are liable for accuracy and truthfulness of data.
User Manual: Developed by MIS and Supervision & Examination Unit.
Additional Information Requirements: Identified by Board of Administrators and Planning Division in consultation with Management Committee.
Information Dissemination: Managed by Authority through Extension Offices.
Correction of Data: Editing of submitted data only allowed after written permission and validation; corrections executed by Supervision and Examination Unit with Legal Department approval.
Information and Report Generation: Responsibility of Planning Division.
System Error Reporting: Users must document and report system errors promptly for maintenance and improvements.

User Training: Mandatory orientation and training for all identified CAPRIS users.
Administrative Sanctions: Unauthorized access, transfer, or misuse resulting in loss/damage of system or data will be penalized under applicable laws.