Legal basis and coordination with agencies
- The guidelines are issued to implement Republic Act No. 7836 with respect to teacher appointment processing and security of tenure for incumbents as of December 16, 1994.
- The Civil Service Commission, the Department of Education, Culture and Sports, and the Professional Regulation Commission executed a Memorandum of Agreement on October 16, 1997 to implement Republic Act No. 7836 in appointment processing.
- The issuance references CSC Resolution No. 97-4571 dated December 9, 1997 as basis for the guidelines.
- Teacher appointment processing requires coordination and certifications involving the Board of Professional Teachers (BPT) and the Professional Regulation Commission (PRC).
- The guidelines require Civil Service offices (CSROs and CSFOs) to validate and verify information using masterlists furnished by DECS and PRC.
Policy: uniform processing and tenure security
- The guidelines ensure uniform action on appointments of teachers.
- The guidelines are designed to facilitate and ensure security of tenure of incumbents as of December 16, 1994 who qualify under Republic Act No. 7836.
- The guidelines establish appointment rules that preserve existing permanent appointments while aligning status transitions with registration and licensure requirements.
- The guidelines require service-card notation and approval processes tied to the BPT/PRC certification and Civil Service review.
Key definitions and recognized status
- A “Registered Professional Teacher” is defined as one who holds a valid certificate of registration and license issued by the Board of Professional Teachers (BPT) and the Professional Regulation Commission (PRC).
- Permanent, provisional, and substitute appointment rules are distinguished based on whether the teacher is registered/licensed or has submitted BPT/PRC filings or permits.
Coverage: incumbents, promotions, transfers, substitutes
- The guidelines govern processing of permanent appointments, provisional appointments, appointments by promotion or transfer, and appointments of substitutes.
- The guidelines protect incumbent teachers as of December 16, 1994 in specified conditions tied to registration and licensure.
- The guidelines cover teachers who are qualified to register without examination and those required to pass the licensure examination during the prescribed period under Republic Act No. 7836.
- The guidelines apply to para-teachers who submitted special or temporary permits issued by the BPT.
- The guidelines require original appointments and appointments by lateral entry to follow Qualification Standards and other applicable Civil Service rules.
Permanent appointments and permanent-status approvals
- Permanent appointments of incumbent teachers as of December 16, 1994 who are already registered as Professional Teachers under Republic Act No. 7836 shall not be disturbed.
- The permanent appointment of an incumbent teacher who failed to register shall also not be disturbed.
- An incumbent teacher who failed to register cannot be promoted until the teacher registers as a Professional Teacher.
- An incumbent teacher as of September 20, 1997 who is qualified to register without examination but failed to do so shall be allowed to register without examination up to September 20, 2000.
- One who failed to register within the period up to September 20, 2000 shall henceforth be required to pass the licensure examination for professional teachers.
- Appointments under permanent status by promotion or transfer of incumbents shall be approved when the incumbents meet all minimum requirements of the position, including a valid certificate of registration and license.
- Promotion or transfer under permanent status shall be approved when the incumbent meets education, experience, and training requirements and has submitted a certification from the BPT that the application for registration has been approved in a Resolution by the BPT, and the PRC shall also approve.
Provisional appointments and status change deadlines
- Provisional appointments of incumbent teachers who submitted certification from DECS that they are incumbents as of December 16, 1994, and certification from BPT that they have filed application for registration shall be allowed to continue under provisional status until September 20, 2000.
- The provisional status described above must be noted in their service cards filed with the CSROs and CSFOs.
- Upon submission of a valid certificate of registration and license or a certified copy of a BPT/PRC Resolution approving the application, the appointment for change of status from provisional to permanent shall be approved.
- Provisional appointments of incumbent teachers who are not qualified to register without examination or who are qualified but failed to register shall continue in the teaching service upon submission of temporary or special permits issued by the BPT, and they shall be under provisional status until September 20, 2000.
- The provisional-permit status must be noted in service cards on file with CSROs and CSFOs.
- Appointment by transfer of incumbent teachers involving the same position shall be approved as provisional subject to the permit condition under the same provisional rule.
- If an incumbent teacher referred to under the permit rule is issued a certificate of registration and license during the interim period, the appointment for change of status from provisional to permanent shall be approved.
- If an incumbent teacher fails to register from September 20, 1995 to September 20, 2000, the teacher shall be replaced by a qualified registered teacher.
- DECS, through its Regional/Division Offices, must furnish the CSROs and CSFOs masterlists of incumbent teachers as of December 16, 1994 for validation/verification.
Substitutes and para-teacher appointments
- Appointments of registered and licensed teachers as substitutes shall be approved.
- Substitute appointments of teachers who submitted special or temporary permits issued by the BPT may be approved subject to replacement any time by registered teachers certified by CSC based on the masterlist furnished by the PRC.
- Appointment of para-teachers who submitted special or temporary permits issued by the BPT may be approved as provisional.
- Para-teachers under the provisional rule may be replaced any time by registered teachers certified by CSC based on the masterlist furnished by the PRC.
Qualification standards for original and lateral entry
- Original appointments and appointments by lateral entry are subject to the Qualification Standards of the positions involved.
- Original and lateral-entry appointments are also subject to other pertinent Civil Service Law, rules and regulations.
Administrative processing mechanics and documentation
- Teacher status information required by the guidelines must be supported by certifications or documents issued by the BPT, PRC, and where applicable DECS, then processed by CSROs and CSFOs.
- Service-card notation is mandatory for provisional approvals under the specific certification and permit scenarios described in the guidelines.
- Civil Service action relies on masterlists furnished by DECS for validation/verification of incumbent status as of December 16, 1994.
- Civil Service replacement certification for substitutes and para-teachers relies on masterlists furnished by the PRC, and replacement requires CSC certification of qualified registered teachers.
Designated adopting officials
- The guidelines are adopted effective 15 Dec. 1997 with the signature of CORAZON ALMA G. DE LEON, Chairman.
- ERLINDA C. PEFIANCO, Secretary, adopts the Order for wide dissemination on 20 Feb. 1998.