Legal basis and governing purpose
- The circular is issued under Executive Order No. 202 empowering the Board to formulate, promulgate, administer, and enforce rules on land transportation public utilities, including requirements that operators equip systems that promote safety, protection, comfort, and convenience.
- The circular establishes accreditation guidelines to govern Global Positioning System (GPS) device providers supplying GPS equipment used in fleet management.
GPS fleet management system requirements
- All GPS devices must conform to Board specifications issued in coordination with the Department of Science and Technology (DOST) — Advanced Science and Technology Institute (DOST-ASTI).
- GPS devices must meet the following minimum specifications:
- Accuracy of at least 5m.
- Velocity Accuracy of at least plus or minus 1 km/hr.
- A back-up battery included.
- Communication support for GPRS (TCP/UDP) and SMS.
- Configurable I/O of at least 4.
- Internal memory of at least 8MB.
- Serial output for interfacing with other devices.
- GPS devices must use a data format that places headers before each data value and must include the following labeled fields: ID#, TM#, DT#, LT#, LN#, AT#, SP#, CO#.
- ID# must be the GPS ID provided by GPS Registration System with 8-12 characters.
- TM# must be the time of GPS reading in HH:MM:SS format.
- DT# must be the date of GPS reading in YYYY-MM-DD format.
- LT# must be latitude in DDD.dddddd format.
- LN# must be longitude in DDD.dddddd format.
- AT# must be altitude in meters.
- SP# must be speed in km per hour.
- CO# must be course/heading in degrees (with 0 degrees = north, 90 degrees = east, etc.).
- During operation, the GPS device firmware must perform these functions:
- Send GPRS data to the server via TCP or UDP on a pre-defined interval using the correct format.
- Send only data streams required to the server.
- Send data to the server at least every 30 seconds.
- Allow settings to be remotely configured via SMS or GSM or GPRS, including sending time, IP address, and port.
- Handle GPS signal loss or erratic readings by sending last good known coordinates when received data is erratic.
- Handle GSM signal loss by storing all data when GSM signal is absent and sending the stored data once GSM signal is detected again.
- Log sent data.
- Provide for direct download of data logs to a personal computer.
Application for certificate of accreditation
- Applications for issuance of a Certificate of Accreditation must be in writing on a form provided by the Board.
- The application must be signed and sworn to by the applicant, or if the applicant is a juridical entity, signed and sworn to by its duly authorized representative.
- In all cases, each application must submit at least the following items as applicable to the applicant type:
Individual applicant requirements
- Provide Full Name.
- Provide Residence Address.
- Provide Business Address.
- Provide Business Email Address.
- Provide Business Telephone Number.
- Provide Business Name Registration duly issued by the Department of Trade and industry.
- Provide proof that the applicant is at least Eighteen (18) Years of Age.
Resident domestic or foreign juridical entity requirements
- Provide Corporate/Partnership Name.
- Provide Business Address.
- Provide Business E-mail Address.
- Provide Business Telephone Number.
- Provide Certification of Registration of Incorporation/Partnership issued by the Securities and Exchange Commission (SEC).
- Provide Articles of Incorporation/Partnership and By-Laws.
- Provide a Secretary’s Certificate of the Board/Partnership Resolution authorizing the representative to sign the application on behalf of the corporation/partnership.
- Provide a Secretary’s Certificate of Incumbent Corporate/Partnership Officers and List of Directors/Partners.
Non-resident foreign entity requirements
- Provide Corporate/Partnership Name.
- Provide Business Address.
- Provide Business E-mail Address.
- Provide Business Telephone Number.
- Provide authenticated copies of governing documents, including:
- Authenticated copy of the Articles of Incorporation/Partnership with an English Translation in a foreign language other than English.
- Provide authority to do business:
- License To Do Business in the Philippines duly issued by the SEC.
- Provide corporate authority for a branch or representative office:
- Authenticated copy of the Board Resolution authorizing the establishment of a Branch/Representative Office in the Philippines.
- Provide management identification:
- List of Incumbent Officers and Directors.
- Provide authorization to sign:
- Authenticated copy of the Board/Partnership Resolution authorizing the representative to sign the application.
- Provide a service-of-process representative:
- Authenticated copy of the Board/Partnership Resolution designating the Resident Agent to whom summons and other legal processes may be served.
- Provide an undertaking regarding service in absence of an agent:
- Authenticated copy of the Board/Partnership Resolution stipulating that in the absence of such agent or upon cessation of business in the Philippines, summons or legal processes may be served to the SEC as if made upon the corporation at its home office.
Other required attachments for accreditation
- Applications must include the following attachments upon filing:
- A complete description of business model.
- Compliance with Item I on GPS device specifications.
- Proof of business existence as a GPS provider for at least two (2) years, including any of the following:
- A Business Permit duly issued by the local government where the applicant’s principal place of business is located for the last 2 years.
- A Certificate of Registration duly issued by the Bureau of Internal Revenue for the last 2 years.
- A list of All Clients (with contact person, address and telephone/mobile number) in the transportation industry for the last 2 years.
- The number of GPS device installers and/or technicians.
- National Bureau of Investigation clearance of GPS device installers and/or technicians.
- 24/7 nationwide technical support.
- A warranty for the GPS device of not less than one (1) year from installation.
- A proposed procedure for repair and replacement of defective GPS devices.
- An undertaking to comply with PMS ISO/IEC 17025, within 1 year from accreditation, if applicable.
- Company policy and procedure for resolution of complaints from operators.
Accreditation fee, validity, and reporting duties
- A non-refundable Accreditation Fee of Ten Thousand Pesos (Php10,000.00) is required.
- The accreditation fee must be paid before filing of the application for a Certificate of Accreditation.
- The Certificate of Accreditation is issued to any applicant that complies with all prescribed requirements for a period of one (1) year from issuance and may be renewed.
- Renewal must be filed within three (3) months before expiration.
- The Certificate of Accreditation is non-transferable.
- Accredited GPS providers must report to the Board within twenty four (24) hours if an installed GPS device has been disconnected by them for whatever reason.
- Accredited GPS providers must submit to the Board a quarterly report of all available stocks of GPS devices.
Accreditation committee review and disqualification
- An Accreditation Committee is created with the following members:
- Executive Director — Chairman.
- Chief, Information Systems Management Division — Vice-Chairman.
- Chief, Technical Division — Member.
- Information Technology Officer II — Member.
- Legal Officer — Member.
- The Committee evaluates all applications filed and recommends to the Board for approval or disapproval.
- After effectivity of the circular, interested applicants may file applications with all required documents before the Committee, through the Office of the Executive Director.
- An applicant that fails to submit or comply with any required requirements without any justifiable reason is disqualified outright without need for further evaluation.
Effect of other issuances and implementation effect
- All other issuances or parts inconsistent with LTFRB Memorandum Circular No. 2015-013 are modified, amended, or superseded accordingly.