Purpose and operational rationale
- The microfilming of the LRC PSD plans in Vault I is treated as completed to ensure full use of microfilmed plans.
- Using microfilmed plans preserves safety and security of the original plan.
- Using microfilmed plans reduces deterioration due to handling of the paper document.
- Using microfilmed plans minimizes misfiling of the plan document.
Request routing for plan copies
- All external requests for copy of microfilmed plans must be coursed through the Micrographics and Computer Division starting April 2, 1990.
- All internal requests for copy of microfilmed plans must be coursed through the Micrographics and Computer Division starting April 2, 1990.
- The required routing is implemented as an operational procedure effective April 2, 1990.
Prohibition on removal from Vault I
- All officials and employees of LRA Central Office are prohibited from bringing out plans from Vault I.
- The prohibition covers taking out plans from Vault I, including paper plans, subject to the sole exception in the circular.
- The circular enforces strict compliance with the Vault I removal restriction.
Authorized exception
- Officials and employees of LRA Central Office may bring out plans from Vault I only with authority of the Chief, Consolidation Subdivision Division.
- The Chief, Consolidation Subdivision Division is the exclusive source of authority for any permitted removal under the exception.
Compliance directive
- Strict compliance with the circular’s routing and Vault I removal prohibition is enjoined for all officials and employees of LRA Central Office.
- Adherence is required to ensure continued security, reduced paper deterioration, and prevention of misfiling of plan documents.