Policy objective and operational aim
- The circular is intended to streamline and facilitate the processing of requests for encoding and lifting of LTO alarm in LETAS.
- The circular establishes standardized timelines and documentary requirements to ensure consistent handling of carnapped/recovered vehicle alarm actions.
Core procedures: requests to encode alarm
- Requests to place a carnapped or stolen motor vehicle on alarm must be officially transmitted to the LTO by the PNP TMG within twenty four (24) hours from the reported carnapping incident.
- Requests received by the LTO Central office must be evaluated by the Intelligence and Investigation Division (IID), which prepares the corresponding indorsement to the Data Control Section for encoding.
- For alarm (encoding), the mandatory supporting documents are:
- PNP-TMG Letter or Indorsement;
- Original OR/CR of the motor vehicle or a certified true copy from the issuing District Office;
- PNP-TMG complaint sheet (certified true copy);
- PNP-TMG alarm sheet (certified true copy).
- After the request is received by the proper LTO unit, the alarm must be placed immediately in LETAS within twenty four (24) hours from receipt thereof by the Office of the Assistant Secretary or the concerned regional office.
- The twenty-four (24) hour period is reckoned from the time the Office of the Assistant Secretary or the regional office concerned receives the request.
Core procedures: requests to lift alarm
- Requests to lift the LTO alarm of a recovered vehicle are processed through an indorsement prepared for the Law Enforcement Custodial Center for the lifting step.
- For lifting of alarm, the mandatory supporting documents are:
- PNP-TMG Letter of Indorsement;
- Original OR/CR of the motor vehicle or certified true copy of the same from the issuing District Office;
- PNP-TMG Recovery and Disposition Report;
- PNP TMG Lifting of Alarm;
- PNP Crime Laboratory Macro-Etching Report;
- PNP-TMG MV Clearance;
- LTO Motor Vehicle Inspection Report.
- Upon receipt of the regional indorsement, the Assistant Secretary must immediately forward it to the Data Control Section to verify whether the report had been encoded in LETAS.
Processing from outside NCR via regional endorsement
- Requests received outside the NCR must be endorsed by the regional director concerned to the Chief of Operations Division.
- The regional director must indorse the request within twenty four (24) hours from receipt thereat.
- The Chief of Operations Division action must be copied to the LTO Assistant Secretary for encoding or lifting of alarm.
- The regional indorsement must be accompanied by the mandatory supporting documents enumerated for alarm or lifting of alarm in item no. 2 of the circular.
Validation and responsibility for document checks
- The Data Control Section, Law Enforcement Service must validate all LTO documents attached to requests before encoding in LETAS.
- Validation of documents submitted at regional offices must be undertaken by the Operations Divisions.
Monthly monitoring and reporting
- A Monthly Monitoring Report must be submitted for stolen/carnapped motor vehicles placed on Alarm or Lifted.
- The Monthly Monitoring Report must be submitted to the undersigned on or before the 15th day of the following month.
- The Monthly Monitoring Report must be submitted using the attached form referenced in the circular.
Non-compliance: administrative and criminal consequences
- Any official or employee found violating the circular must be dealt with in accordance with existing CSC rules and regulations.
- The circular requires that disciplinary action must be without prejudice to the filing of appropriate criminal charges.