Request for Alarm Encoding
- The PNP TMG must officially transmit requests to the LTO for placing an alarm on any carnapped or stolen motor vehicle within 24 hours from the incident report.
- The request must be accompanied by mandatory supporting documents for alarm encoding:
- PNP-TMG Letter or Indorsement
- Original or certified true copy of Official Receipt (OR) and Certificate of Registration (CR) of the vehicle from the issuing District Office
- PNP-TMG complaint sheet (certified true copy)
- PNP-TMG alarm sheet (certified true copy)
Request for Lifting of Alarm
- Similar procedural requirements are imposed for lifting an alarm on a recovered vehicle:
- PNP-TMG Letter of Indorsement
- Original or certified true copy of OR/CR
- PNP-TMG Recovery and Disposition Report
- PNP-TMG Lifting of Alarm
- PNP Crime Laboratory Macro-Etching Report
- PNP-TMG Motor Vehicle Clearance
- LTO Motor Vehicle Inspection Report
Regional Procedures and Endorsements
- Requests originating outside the National Capital Region (NCR) must be endorsed by the regional director to the Chief of Operations Division within 24 hours.
- The regional endorsement includes the required supporting documents and is copied to the LTO Assistant Secretary for processing.
Verification and Validation Process
- Upon receipt, the LTO Assistant Secretary forwards the documents to the Data Control Section, Law Enforcement Service (LES) to verify if the vehicle report is already encoded in LETAS.
- The Data Control Section validates all attached LTO documents prior to encoding.
- Document validation at regional offices is conducted by their respective Operations Divisions.
Timeframe for Action
- PNP-TMG requests to place or lift alarms shall be acted upon and encoded in LETAS within 24 hours from receipt.
- The 24-hour period is counted from when the Assistant Secretary's office or the concerned regional office receives the request.
Monitoring and Reporting
- A monthly monitoring report on both stolen/carnapped motor vehicles placed under alarm or with the alarm lifted must be submitted to the Assistant Secretary.
- The report is due on or before the 15th day of the following month.
Enforcement and Penalties
- Any official or employee violating the provisions of this circular is subject to disciplinary action under existing Civil Service Commission (CSC) rules.
- Such violations may also lead to the filing of appropriate criminal charges.
Conclusion
- The circular mandates strict compliance to ensure efficient coordination between LTO and PNP TMG regarding stolen and recovered motor vehicles.
- It promotes timely and accurate data management in the Law Enforcement and Traffic Adjudication System for enhanced law enforcement and public service delivery.