Definitions of Key Terms
- Administrative Officer: Respective officers in charge of administrative functions across various PNP units.
- Awarding Authorities (AA): Includes PNP Chief, Command Group, Heads of Directorates, Regional Directors, Provincial Directors, and Chiefs of Police or their equivalents with supervisory roles.
- Community Service: Voluntary tasks by the offender to offset awarded or excessive demerits (e.g., cleaning, tree planting).
- Delinquency Report (DR): A formal report detailing the minor infraction and explanation by the offender in a prescribed form.
- Demerits: Numerical marks assigned to personnel committing minor infractions.
- Discipline: Attitude ensuring prompt obedience to orders and appropriate action even without orders.
- Explanation: Written response by the offender confirming or disputing the infraction.
- Minor Infractions: Acts or omissions by personnel serving as basis for awarding demerits.
- Performance Evaluation Rating (PER): Objective measurement of employee effectiveness.
- Recidivist: Repeat offender of the same nature of minor infraction.
- Reporting Officer (RO): Officer higher in rank than the offender who reports or issues the DR.
- Offender: PNP personnel who committed the minor infraction.
Procedures for Delinquency Reporting
- DR may be issued immediately upon witnessing the infraction or reported subsequently to the Administrative Officer.
- The DR is issued in quadruplicate: original to offender, duplicate to RO, triplicate to Admin Officer, quadruplicate to the DPRM for monitoring.
- The DR form includes date, time, specific infraction, and requires offender’s written explanation on its back.
- Offender must submit the explained original DR to the Admin Officer within 24 hours.
- The Admin Officer evaluates the explanation and recommends whether to revoke the DR or award demerits.
- Awarding Authorities approve recommendations; Admin Officer then furnishes a copy of the final DR to the offender.
- Admin Officers maintain records of all DRs, which form part of the offender’s 201 personal file.
Miscellaneous Provisions
- Issuance of DR does not prevent administrative cases under more serious rules or regulations.
- Maximum allowable demerits are 15 per month or 90 per semester.
- Excess demerits beyond monthly limits may be offset by community service duty (1 hour per excess demerit).
- Exceeding semester limits results in a POOR rating in the offender’s PER and possible disciplinary action.
- Excessive demerits may be considered an aggravating factor in disciplinary proceedings.
- DR records contribute to administrative accountability and can affect reassignment or transfer.
Repealing Clause
- All previous circulars or issuances inconsistent with this Circular are repealed or amended accordingly.
Separability Clause
- If any provision or part of the Circular is declared unconstitutional or invalid, other provisions remain effective.
Effectivity
- The Circular takes effect 15 days after filing with the University of the Philippines Law Center, pursuant to relevant administrative code provisions.