Definitions of Errors in Entries
- Major errors: Significant discrepancies that affect the integrity and identity verification, such as:
- Differences in surname or given name (e.g., "Amelia" vs. "Susan"; "Reyes" vs. "Perez"; generic labels like "Baby Boy").
- Date of birth discrepancies.
- Minor errors: Acceptable discrepancies that do not affect identity verification, including:
- Variations in usual writing/printing of names (abbreviations, spacing, hyphenation, traditional nicknames).
- Wrong gender entry or absence of gender on the birth certificate.
- Spelling variations involving vowels and repeated/double letters.
Treatment of Major Errors
- Applications with major errors shall not be accepted unless entries are corrected.
- Maintains strict "no deferred" policy to uphold data integrity.
Treatment of Minor Errors
- Minor errors are acceptable for application purposes.
- Applicants must submit an affidavit of discrepancy explaining the variation.
- For wrong or missing gender on the birth certificate, applicants must submit additional documents:
- Baptismal certificate from the parish.
- Parent's or guardian's affidavit.
- Certification from the barangay chairman or representative confirming the gender.
Implementation and Publication
- Responsible officials and employees at the Commission's Central and Regional Offices must apply these rules in the Application Division/Units/Sections.
- The Commission mandates strict observance of these provisions to streamline application processing.
- The Resolution is effective immediately upon approval.
- Copies of this Resolution must be published in the Official Gazette, newspapers, and furnished to relevant educational and regulatory institutions including UP Law Center, CHED, and schools offering licensure-related courses.