Question & AnswerQ&A (PRC Resolution NO. 2005-262, S. 2005)
The main purpose is to define minor errors in entries on birth certificates and transcripts of records that shall be acceptable and not considered deferred cases in licensure examination applications.
It is the policy that applications with major errors will not be accepted unless corrected, thereby preventing deferral of examination results due to document discrepancies.
Major errors include discrepancies in the surname/last name and given name/first name (e.g., 'Amelia' vs. 'Susan'), discrepancies in the date of birth, and obviously incorrect names like 'Baby Boy' or 'Baby Girl'.
Minor errors include inconsistencies in name writing like 'MA' vs. 'AMARIA,' use or non-use of hyphen, spelling differences such as 'Raymundo' vs. 'Reymundo,' wrong or absent gender entries in the birth certificate, among others.
They must submit an affidavit of discrepancy and the name customarily used by the applicant shall be followed.
They must submit a baptismal certificate from the parish, a parent's or guardian's affidavit, and certification from the barangay chairman or representative verifying the applicant's gender.
They are directed to accept applications with minor errors provided requirements are met, and reject those with major errors unless corrected, thus upholding the 'no deferred' policy.
Major errors have legal implications that affect identity validation and must be corrected, while minor errors are usually inconsistencies that do not significantly impair identification and are acceptable with supporting affidavits or certifications.
It ensures that applicants with minor discrepancies are not unduly penalized or deferred, allowing them to proceed with applications after fulfilling certain documentary requirements, promoting fairness.