QuestionsQuestions (PRC Resolution NO. 2005-262, S. 2005)
To define which discrepancies in birth certificate/transcript entries are considered minor (acceptable) versus major (not acceptable/deferred), balancing data integrity with fairness to licensure examinees who may have errors through no fault of their own.
Applicants with major errors in name, date of birth, and/or related data that have legal implications must not be accepted unless corrected, maintaining the policy of “no deferred.”
Name, date of birth, and gender/sex.
(1) Discrepancy in surname/last name and given name/first name (including obvious conflicting entries like “Baby Boy/Baby Girl”), and (2) discrepancy in the date of birth.
To avoid unduly penalizing applicants who, through no fault of their own, have minor errors in transcript/birth certificate entries, while still protecting legal integrity through rejection of major errors.
Examples include variations like “MA” vs “MARIA,” “JR” vs “JUNIOR,” “SIS” vs “SISTER” vs “SOR,” “DE LA” vs “DELA” vs “DE LOS” vs “DELOS,” “MARYJANE” vs “MARY JANE,” and names with or without hyphen.
It classifies them as minor errors (e.g., “aRAYMUNDO-REYMUNDO,” “MUNDA-MUNDO-MONDO,” “BARRAMEDA-BARAMEDA,” and similar cases) and thus they are acceptable if the required affidavit is submitted.
Minor errors are acceptable only if the required affidavit of discrepancy is executed and submitted; additionally, for names, the name the applicant is customarily known by should be followed.
The name in which the applicant is customarily known shall be followed.
Acceptance is allowed if the applicant submits: (a) a baptismal certificate from the parish, (b) a parent’s/guardian’s affidavit, and (c) a certification from the barangay chairman or representative proving the applicant is really male or female.
No. A discrepancy in the date of birth is a major error; the entry must be corrected, otherwise the application shall not be accepted (maintaining no-deferred policy).
They are treated as minor errors, but acceptance is conditioned on submitting the listed documents (baptismal certificate, parent/guardian affidavit, and barangay certification).
Their applications shall not be accepted unless the entries are corrected.
Wrong gender (male vs female), no gender printed on the birth certificate, and discrepancies in vowels/double vs single letters in the spelling of names.
An affidavit of discrepancy must be executed and submitted.
Upon its approval.