Purpose
- To provide guidelines and procedures for integrating and standardizing all major PNP information and communication systems.
- To enhance internal systems, focusing on interoperability, integration, standardization, acquisition, utilization, development, and maintenance of ICT assets.
- Establish DICTM as the central authority on all ICT matters within the PNP.
Definitions
- Information Technology: Study, design, development, and management of computer-based information systems, including hardware and software.
- Information System: Processes that facilitate storage, processing, retrieval, and generation of information supporting decision-making.
- Information and Communications Technology (ICT): All electronic means to collect, process, store, present, and share information, encompassing hardware, software, telecommunications, and network infrastructure.
- External Contractor: Outsiders providing ICT services such as development, support, consulting.
- Information Systems Strategic Plan (ISSP): A 3-5 year framework guiding an organization’s use of ICT to fulfill missions.
- Outsource: Service provision arrangement between companies.
- Software: Computer instructions enabling operations of hardware.
- Uniform Equipment Specification Board (UESB): Body setting standard equipment specifications for the PNP.
Policies
- DICTM's mandate includes assisting the Chief, PNP in ICT policy formulation and managing ICT resources to promote integrated and strategic ICT systems.
- All proposed ICT plans, policies, programs, and projects must be consulted with DICTM prior to implementation.
- DICTM ensures conformance to set standards under EO No. 269 and NHQ-PNP General Orders.
- All PNP personnel must follow guidelines regarding proper use, maintenance, protection, and preservation of ICT resources.
- ITMS responsible for information system development, implementation, maintenance, and support.
- CES tasked with support for electronics and communications infrastructure.
Guidelines
ICT Equipment Acquisition
- All ICT equipment requests and purchases exceeding P500,000 require DICTM endorsement with DRD.
- Ensures acquisition compliance with UESB standards.
- ITMS and CES under DICTM maintain ICT inventory and may audit usage.
- DICTM and DRD set standards for ICT equipment acquisition.
Information Systems Development
- Information system requirements must be submitted to DICTM for analysis and prioritization within 15 days.
- DICTM responsible for quality assurance and alignment with ISSP.
- All information system projects undergo quality reviews to meet user requirements and standards.
External Contractors/Outsourcing
- External contractors must be DICTM-accredited before providing ICT services.
- DICTM participates in PNP Bids and Awards Committees for ICT procurement.
- ITMS and CES supervise projects by external contractors under DICTM’s functional supervision.
- In urgent cases, external contractors may develop information systems upon DICTM recommendation.
Software
- Use of unlicensed software is strictly prohibited.
- Software acquisition must be endorsed and evaluated by DICTM.
- ITMS under DICTM supervises maintenance and proper utilization of system software.
- DICTM conducts regular evaluations of productivity and office automation software.
Rescission
- All conflicting PNP policies, directives, and issuances are repealed or modified as necessary to comply with this Circular.
Effectivity
- The Circular shall take effect 15 days after filing a copy at the University of the Philippines Law Center in strict compliance with EO No. 292 (The Revised Administrative Code of 1987).