LTO Manual Vehicle Registration Confirmation

The circular addresses cases where motor vehicle data were encoded through the submission of fake Official Receipts (OR) and the presentation of fake Certificate of Registration (CR).
The circular establishes confirmation requirements to prevent and discourage the acceptance of fake documents in LTO registration processing.
The circular requires strict implementation measures to avoid/discourage the presentation of fake documents.

The circular applies to all manual transactions of LTO Offices.
Confirmation is required through the regional offices/district offices that will effect the change venue for registration.
The circular covers confirmation of BOC Certificate of Payment (CP) for imported motor vehicles.
The circular covers confirmation of BIR Certificate of Clearance of Motor Vehicle (CCMV) for chopped-chopped/cut-up motor vehicles.

All manual transactions must be confirmed by the regional offices/district offices that will effect the change venue for registration.
Where the transaction is not yet in the IT System, confirmation must require presentation of the CR and the Deed of Sale.
Confirmation must cover, as required, the integrity of documents presented for the affected motor vehicle transaction.
No change venue registration or transfer of ownership shall be effected without the necessary confirmation of the specified documents.

Confirmation of BOC Certificate of Payment (CP) must be required for imported motor vehicles.
Confirmation of BIR Certificate of Clearance of Motor Vehicle (CCMV) must be required for chopped-chopped/cut-up motor vehicles.
Confirmation requirements apply as prerequisites to processing involving the relevant imported or chopped/chopped-cut-up units.
Confirmation of these BOC and BIR documents is required except for the specific operational exceptions stated for certain offices.

Confirmation of BOC CP and BIR CCMV is not required in the same manner for units registered in the Subic Extension Office and Diliman District Office.
For transactions registered in the Subic Extension Office and Diliman District Office, the requirement is replaced by the use of LTO Form No. 25 (Request for Confirmation).
The circular requires use of LTO Form No. 25 (Request for Confirmation) as the mechanism for confirmation in those locations.
The exception applies specifically to the offices named: Subic Extension Office and Diliman District Office.

LTO Offices must observe strict implementation of the scanning of the deeds of sale.
LTO Offices must observe strict implementation of scanning of stencils.
LTO Offices must observe strict implementation of scanning of signatures of the mv owners.
These scanning steps are required to avoid/discourage the presentation of fake documents.

No change venue registration or transfer of ownership shall be effected without the necessary confirmations of the specified documents.
For transactions not yet in the IT System, the required confirmation must include presentation of the CR and the Deed of Sale.
For imported motor vehicles and chopped-chopped/cut-up motor vehicles, the required confirmations of BOC CP and BIR CCMV must be obtained as applicable.
Where the transaction is processed through the named exceptions (Subic Extension Office and Diliman District Office), LTO Form No. 25 (Request for Confirmation) governs the confirmation requirement.