LTO Year Model Correction Guidelines

Brand New Motor Vehicles: Year model as indicated by manufacturer, assembler, or importer in stock reporting.
Rebuilt Motor Vehicles: Year model based on the oldest major component (engine, chassis, or body) if sourced from registered vehicles; or oldest engine/chassis if using imported used parts. The year of complete rebuild is also referred as "Year Rebuilt," indicated in an affidavit.
Used Imported Motor Vehicles: Year model determined from the vehicle identification number (VIN) of the complete built unit (CBU).

Requests for corrections must be made using the existing Request for System Update (RSU) form.
The form must be signed by the Head of the District or Extension Office.
The Operations Division at Central Office must approve all requests before implementation.

Duly accomplished RSU form.
Letter of request from the applicant.
Certified true copies of Certificate of Registration (CR) and Official Receipt (OR), signed by Records Officer.
Accomplished Motor Vehicle Inspection Report (MVIR), signed by the Inspector and Chief of Office.
Certified true copy of Certificate of Stock Reported (CSR) or Sales Invoice.
Certified true copy of Bureau of Customs (BOC) Certificate of Payment.
For used imported vehicles, certified true copy of Amendment of Year Model from BOC.

District/Extension Office evaluator reviews submitted documents for completeness.
Complete requests result in RSU form being signed and forwarded; incomplete ones notify applicant of lacking documents.
Head of District/Extension Office approves and certifies submitted documents.
Approved requests sent to Customer Care of STRADCOM via courier or electronic means.
Customer Care checks for completeness; incomplete submissions are returned for additional documents.
Operations Division evaluates requests within eight hours; approval forwards the case to MID Records Section while disapproval returns the request with reasons.
MID Records Section records and implements the correction within eight hours.
System errors are coordinated with Customer Care Site Support.
Finalized documents and RSU forms are filed for audit.

The memorandum circular is effective immediately upon release.
It supersedes all previous orders or memoranda inconsistent with its provisions.

Centralization to ensure uniformity and prevent discrepancies in vehicle year model registration.
Strict documentary compliance and validation to uphold accuracy.
Defined timeframe to promote efficient processing and implementation.
Clear delegation of roles at district and central levels for oversight and execution.
Provision for audit trail to ensure accountability and transparency in corrections.