Question & AnswerQ&A (LTO Memorandum Circular No. AVT-2015-1917)
Its purpose is to centralize the correction of the year model of brand new and rebuilt motor vehicles at the LTO Central Office to address discrepancies and non-uniformity in determination of the year model under the joint order of LTO and LTFRB.
The correction of the year model shall be done at the Central Office of the Land Transportation Office (LTO).
The year model of brand new motor vehicles is as indicated by the Manufacturer, Assembler, and Importer in their stock reporting under the 'Do It Yourself' policy as per Administrative Order No. AVT-2014-023.
If any major component (engine, chassis, body) was taken from a previously registered vehicle, the oldest component shall determine the year model. For used imported components, the year model depends on the oldest component of engine or chassis, and the year the unit is completely rebuilt (as per the Affidavit of Rebuilt) is referred to as the 'Year Rebuilt.'
It is based on the year of manufacture or assembly as specified in the Vehicle Identification Number (VIN) of the completely built unit (CBU).
The existing Request for System Update (RSU) form must be used, and it must be signed by the Head of the District or Extension Office.
The Operations Division of the LTO Central Office approves all requests prior to implementation by the MID Records Section.
Requirements include: duly accomplished RSU form; letter request; certified true copies of Certificate of Registration (CR) and Official Receipt (OR); Motor Vehicle Inspection Report (MVIR); Certificate of Stock Reported or Sales Invoice; BOC Certificate of Payment; and for used imported vehicles, Amendment of the Year Model from the Bureau of Customs.
If documents are complete and acceptable, the evaluator fills out and signs the RSU form; if incomplete, they inform the applicant. Then, the Chief of the District/Extension Office approves the RSU and forwards it with certified documents to Customer Care.
The RSU and supporting documents are returned to Customer Care, who then informs the requesting District/Extension Office of the reasons for disapproval.
The Operations Division must evaluate the requests and supporting documents within eight hours from receipt.
The MID Records Section records the request, implements the correction through the Maintenance Facility within eight hours, coordinates with Customer Care if system errors occur, and files the documents for audit purposes.