Law Summary
Purpose
- To establish policy governing PNP personnel's use of government-owned office and ICT equipment, facilities, or properties
Definitions
- Privilege: Authorized official use provided by PNP but not a right; no non-official business or modifications allowed
- Government ICT Equipment: Computers, software, library resources, telephones (including cellular), fax machines, photocopiers, office supplies, internet access, PNP email
- Personal Use: Activities outside official duties that personally benefit personnel; strictly prohibited (e.g., running private business using government ICT resources)
- ICT: Equipment or systems used in automatic data/information handling
- Government Agency: Any agency/bureau/organization of the Philippine Government
- Government: Republic of the Philippines
Policies
- Personal use of government ICT equipment strictly prohibited even if minimal expense or non-interfering
- No use during non-work time for personal purposes allowed
- Use must optimize official functions and efficiency of public resources
Guidelines
Use of Equipment and Services
- No personal use authorized regardless of magnitude of impact or expense
- Prohibited uses include those causing communication infrastructure costs, consumables use, wear and tear, data storage, transmission impacts
Inappropriate Personal Use Includes
- Causing network congestion or delays (e.g., large files, video)
- Using government ICT to gain unauthorized system access
- Sending chain letters or unauthorized mass mailings
- Illegal/offensive activities: hate speech, discrimination, sexually explicit, illegal gambling/terrorism related materials
- Commercial uses or outside business activities
- Fundraising, endorsements, lobbying, partisan political activities
- Generating more than minimal additional government expense
- Unauthorized use/distribution of copyrighted, proprietary, or controlled information
Proper Representation
- Prohibited from simulating official use for personal benefit or creating false impression of acting officially during non-official use
Access Management
- No inherent right or entitlement to use government ICT equipment for personal use
Privacy Expectations
- No right or expectation of privacy while using government ICT equipment
- Implied consent to monitoring and disclosure, including emails and internet access
- Authorized monitoring by designated officials for improper use
Other Prohibited Acts and Omissions
- Allowing or tolerating unauthorized or inappropriate access/use by others
- Failure to report such acts or omissions
Administrative Sanctions
- Possible disciplinary, criminal, or administrative actions
- Loss or limitation of equipment use
- Financial liability for cost of improper use
- Governed by existing laws and NAPOLCOM rules on disciplinary procedures
Rescission
- Existing inconsistent policies or directives are revoked or modified
Effectivity
- Circular effective 15 days after filing at U.P. Law Center pursuant to Executive Order No. 292 (Revised Administrative Code of 1987)