Question & AnswerQ&A (PNP MEMORANDUM CIRCULAR NO. 2010-017)
The main purpose is to provide the policy governing the manner in which all PNP personnel utilize government owned office equipment and supplies including information and communications technology.
Privilege means the opportunity provided to PNP personnel to use government property for authorized/official use in the optimal performance of their official duties and functions, but it does not confer a right to use or modify the equipment for non-official purposes.
It includes computers, related peripheral equipment and software, library resources, telephones including cellular, facsimile machines, photocopiers, office supplies, internet connectivity and access to internet services, and E-mail of the Philippine National Police.
Personal Use refers to activities conducted for purposes other than accomplishing official or otherwise authorized activity and benefits the PNP personnel concerned. It is specifically prohibited to use government office equipment for personal transactions or business activities.
No. Personal use of government office ICT equipment is prohibited even if it does not interfere with official business or incurs minimal additional expense to the government.
Examples include any use causing network congestion or disruption, unauthorized access attempts, creation or transmission of chain letters, use for illegal or offensive activities including hate speech or sexually explicit materials, use for commercial or outside employment activities, fundraising, political lobbying, and unauthorized reproduction or distribution of protected information.
No. PNP personnel do not have a right or expectation of privacy while using government ICT office equipment. Use of such equipment implies consent to monitoring and disclosure of contents at any time.
Sanctions may include loss or limitation of equipment use, disciplinary or administrative actions, possible criminal liability, and financial responsibility for costs incurred. Applicable laws and regulations such as NAPOLCOM Memorandum Circular No. 2007-001 govern these sanctions.
The head of office or authorized representatives, including designated system administrators, may monitor and access electronic communications to detect improper use.
They must report unauthorized or inappropriate access and use of government ICT equipment by fellow PNP employees or non-PNP personnel, as well as any related acts or omissions outlined in the circular.