Law Summary
1. Opening of Docket Books
- Explanation: The Administrative Division and each Field Team are responsible for opening docket books.
- Key Definitions:
- Docket Book: A record-keeping instrument for applications.
- Procedures:
- Docket books will be maintained by the Administrative Division and Field Teams for tracking applications.
2. Application Submission
- Explanation: Applicants from different regions must submit their applications according to established procedures.
- Key Requirements:
- Applications must be submitted in accordance with Memorandum Circular No. 90-1.
- Individual applicants, Accredited Contact Officers, or PVAO Contact Officers may also submit applications via mail or in person directly to the Administrative Division in Manila.
3. Assignment of Claim Numbers
- Explanation: Each application will receive a unique claim number formatted in a specific manner.
- Key Definitions:
- Claim Number Format: AA-A00-00-000000.
- Important Requirements:
- The claim number consists of:
- First Two Characters: Type of benefit claimed (e.g., AP for Additional Pensions, BA for Burial Assistance).
- Next Three Characters: Docketing office identifier (e.g., MCO for Manila Central Office, FO1 for Field Team Number 1).
- Next Two Numerals: Year of application (e.g., 90 for 1990, 91 for 1991).
- Last Six Numerals: Sequence number of the application received (ranging from 000001 to 999999).
- The claim number consists of:
4. Adoption of Guidelines
- Explanation: The guidelines were officially adopted on June 12, 1990.
- Key Information:
- The document concludes with the signature of Brigadier General Ernesto S. Gidaya, Administrator, indicating the authority behind the guidelines.
Key Takeaways
- Docket books are to be maintained by both the Administrative Division and Field Teams for application tracking.
- Applications must be submitted through prescribed procedures, with options for mail or direct submission.
- Each application is assigned a unique claim number based on a specific format that indicates the type of benefit, filing office, application year, and sequence.
- The guidelines were formally adopted on June 12, 1990, and are overseen by the PVAO Administrator.