Venue for Transactions
- Default venue: LT District Office that issued the current Registration Certificate.
- Alternative venue: LT District Office where transferee/vendee or owner resides or does business within the geographical jurisdiction.
- Confirmation of Registration Certificate and latest payment is required when transactions are made in alternative venues.
Requirements for Confirmation Requests
- Confirmation requests and replies must be in quadruplicate using prescribed formats.
- Documents to be sent by registered mail with return card; hand-carrying is prohibited.
- Records Officer or Designate maintains a logbook of all confirmations.
- Only prescribed officers may sign confirmation documents.
Required Documents for Transfer of Ownership
- Original Motor Vehicle Inspection Report (MVIR), physically inspected and approved by PURO.
- Authenticated photocopy of Deed of Transfer.
- Certified copy of Certificate of Registration and latest official receipt.
Required Documents for Change of Venue
- Original Motor Vehicle Inspection Report (MVIR) approved by PURO.
- Authenticated photocopy of Certificate of Registration.
- Certified copy of latest Official Receipt.
Procedures for Confirming District Office
- Must respond to confirmation requests within 24 hours.
- Replies must be in prescribed format.
- Compare engine and chassis stencils and transferor/vendor signatures against registered documents.
- Affix official dry seals of requesting and confirming offices on confirmation documents for authenticity.
Follow-up and Record Keeping
- Unanswered requests require follow-up via letter through LT Regional Director.
- Confirmation requests and responses must be copied to respective Regional Offices.
- Mailing envelope and return card must be kept with confirmed documents; absence indicates violation.
Legal Presumptions and Penalties
- Failure to respond within 24 hours is prima facie evidence of violation against confirming office officers.
- Violations may be penalized under RA 6370 and related anti-carnapping laws.
- Supervising/Senior TRO/OIC and Records Officers are jointly responsible for malfeasance.
Special Provisions for National Capital Region (NCR)
- Transfer or ownership transactions are to be done only at the LT District Office that issued the Certificate.
- Exception for classification changes between Private and For Hire/Government/Diplomatic, transacted at Pilot or Diliman District Offices.
Effectivity and Supersession
- This memorandum circular takes effect immediately.
- Supersedes all conflicting previous orders, memoranda, and circulars.
Enforcement and Compliance
- Strict compliance mandated.
- Violators among officers subject to appropriate legal and administrative sanctions.