Question & AnswerQ&A (LTO MEMORANDUM)
The purpose is to introduce additional clearances required for the requisition and issuance of duplicate vehicle plates to ensure better control and protection of both vehicle owners and issuing officials.
The required clearances in Metro Manila are: Clearance from the Traffic Management Group (TMG), Philippine National Police; Clearance from the Metropolitan Manila Development Authority (MMDA); Affidavit of Loss in the prescribed format; Certified Photocopies of Official Receipt/Certificate of Registration (OR/CR) by the Record Officer; Clearance from Law Enforcement Service (Central Office); Motor Vehicle Inspection Report (MVIR) from MVIS; Proof of payment for the cost of plates.
Clearances required outside Metro Manila include: Clearance from the Traffic Management Group (TMG), Philippine National Police; Clearance from the Local Government Units (Municipality/City Hall); Affidavit of Loss in the prescribed format; Certified photocopies of OR/CR by the Record Officer; Motor Vehicle Inspection Report from MVIS or Regional Office where MVIS is unavailable; Clearance from Law Enforcement Service and/or Regional Office Operations Division; Proof of payment for the cost of plates.
The Affidavit of Loss serves as a sworn statement by the vehicle owner attesting to the loss of the original plates, a necessary document to prevent fraud and misuse in the issuance of duplicate plates.
The photocopies of the OR/CR must be certified by the Record Officer.
The MVIR verifies the condition and legitimacy of the vehicle involved in the application for duplicate plates, ensuring compliance with inspection standards before issuance.
Original documents are retained at the Regional Office for safekeeping and to maintain proper record control and prevent loss or tampering.
Only requisition and issue vouchers for duplicate plates accompanied by certified true copies of all supporting documents are forwarded to the Central Office for processing.
The involved agencies are the Traffic Management Group (TMG) of the Philippine National Police, Metropolitan Manila Development Authority (MMDA), and Law Enforcement Service (Central Office).
Proof of payment for the cost of plates must be submitted as part of the requirements for issuing duplicate plates.