QuestionsQuestions (BOC MEMORANDUM ORDER NO. 03, S. 1991)
It confirms and reiterates the procedure to be followed in completing the basic Prison Records of prisoners who have co-accused in the same case, particularly regarding the placement of documents in their respective carperas and coordination for parole evaluation.
If the single set of basic documents is placed in the carpeta of the principal co-accused, a Certification by the Chief, IREC (or his Receiving Officer) must be placed inside the carpeta of each other co-accused.
It documents and clarifies where the basic documents are kept (e.g., in the principal co-accused’s carpeta), ensuring the records system remains organized and intelligible for review and parole processing.
When any co-accused has served his minimum sentence and is eligible for parole.
The Chief, Document Section must ensure that copies of the set of basic documents are placed inside the carpeta of the prisoner concerned for evaluation by the Board of Pardon and Parole.
Because the Board of Pardon and Parole evaluates the individual prisoner’s case; thus, the relevant basic documents must be available within the prisoner’s own carpeta.
As much as possible, the carperas of all co-accused, particularly if they have received similar sentences, shall be tied together when forwarded to the Board.
It refers to the administrative practice of bundling/coordinating the carperas of co-accused together to facilitate the Board’s review, especially when they have similar sentences.
The MO is specifically focused on prisoners with co-accused who are convicted in the same case and whose basic Prison Records are processed through the commitment and record-keeping system.
It instructs that their carperas, as much as possible, be tied together when forwarded to the Board of Pardons and Parole.
While the MO does not state penalties, failure to follow the procedure may result in incomplete or unclear prison records for the Board’s evaluation and administrative confusion regarding the location of basic documents.
It was signed by Cletto B. Seaoren, Director.
It states “For compliance,” indicating that the guidelines are mandatory for the concerned BOC offices handling prison records.