Question & AnswerQ&A (GPPB Resolution No. 30-2013)
The main purpose of requiring PhilGEPS registration before bid opening is to ensure the widest dissemination of procurement information to prospective bidders and market participants, thereby promoting transparency in the procurement process.
The GPPB approved amendments to Sections 34.2 and 54 of the revised Implementing Rules and Regulations (IRR) of RA 9184 regarding the PhilGEPS registration requirement for public bidding and alternative methods of procurement.
The bidder must submit: a) Tax clearance; b) Latest income tax returns; c) Certificate of PhilGEPS Registration (given the bidder registered prior to bid opening); and d) Other licenses and permits required by law and stated in the Bidding Documents.
No, PhilGEPS registration is required for certain alternative methods of procurement such as Limited Source Bidding, Direct Contracting, Repeat Order, and others as listed in Section 54.6, but is excluded for some like Emergency Cases, Agency to Agency Agreements, Defense Cooperation Agreements, Community Participation, and United Nations Agencies.
Failure to submit the required documents or if there is a finding against the veracity of such submissions shall result in the forfeiture of the bid security and disqualification of the bidder for the award.
Section 8.5.1 mandates that manufacturers, suppliers, distributors, contractors, and consultants must register with PhilGEPS to ensure the widest dissemination of the Invitation to Bid or Request for Expression of Interest, facilitating transparency and competition.
The national government, its departments, bureaus, offices and agencies, state universities and colleges, government-owned and/or controlled corporations, government financial institutions, and local government units.
Emergency Cases under Section 53.2 and Agency to Agency Agreements under Section 53.5 do not require PhilGEPS registration.
After deliberations, the GPPB excluded Highly Technical Consultants from requiring PhilGEPS registration likely due to the special nature and limited suppliers/consultants available, which makes registration impractical or unnecessary for that category.
Section 63 of RA 9184 empowers the Government Procurement Policy Board (GPPB) to formulate and amend the Implementing Rules and Regulations and the corresponding standard forms for procurement to protect national interest.