Question & AnswerQ&A (CSC MEMORANDUM CIRCULAR NO. 15 S. 1999)
The prescribed form for appointments of regular employees in the Philippine government is the revised CS Form 33 (Revised 1998), which shall be in Filipino with English translation.
The appointee's Personal Data Sheet (CS Form 212, Revised 1998) must be properly and completely accomplished and attached to the appointment.
The Personal Data Sheet must contain an authorization from the job applicant or employee that the agency head or authorized representative can verify or validate the contents therein.
A permanent appointment is one issued to a person who meets all the minimum qualification requirements of the position including the appropriate eligibility, in accordance with legal provisions and rules. This applies to all levels of positions.
Original appointment refers to the initial entry into the career and non-career service. In the career service, the first six months of a permanent appointment are probationary, and during this time the appointee undergoes a thorough character investigation and may be dropped for unsatisfactory conduct or want of capacity, with appeal to the Commission.
Reemployment refers to the reappointment of a person previously separated due to reduction in-force, retirement, resignation, among others, and presupposes a gap in service. Reappointment refers to the re-issuance of appointment during reorganization or similar events and presupposes no gap in service.
Secondment is a temporary movement of an employee from one agency to another, which may or may not require an appointment and can involve changes in compensation. It is voluntary, limited to managerial, professional, technical, or scientific positions, requires a memorandum of agreement, has a maximum period of three years, and the receiving agency pays the salary.
Appointments take effect immediately upon issuance by the appointing authority and when the appointee assumes duties, with salary entitlement starting immediately. No appointment shall take effect earlier than its issuance date, and local government appointments requiring Sangguniang concurrence must take effect not earlier than the date of such concurrence.
Discrepancies must be corrected by filing a request with the proper Civil Service Regional Office, accompanied by an authenticated birth certificate or similar document registered within a reasonable period after birth. Corrections without court orders are based on valid, timely birth certificates.
An officer or employee who is continuously absent without leave for 30 working days can be dropped without prior notice but must be informed within five days of separation. For unauthorized absences less than 30 days, a Return-to-Work order is served; failure to comply is grounds for dropping from rolls.
No, a person who lost in an election (except Barangay elections) cannot be appointed or reemployed in government or government-owned corporations within one year after such election.
No person who has reached the compulsory retirement age of 65 can be appointed to any government position, except the Commission may extend service for six months up to a maximum of one year for those completing required GSIS service years. Extension requests must be filed prior to retirement.
Officers or employees cannot directly or indirectly engage in any private business or profession without written permission from the head of agency, with absolute prohibition for those whose duties require their entire time to government service. Permission includes conditions to avoid conflict of interest and inefficiency.
No, government employees on study leave or secondment shall not be considered for promotion during the period of their leave or secondment.