Mission, vision, and programs
- The IAS mission is to secure for the nation the evolvement of a well-disciplined, effective, efficient and service oriented PNP.
- The IAS vision is to be a truly independent and impartial body, manned by God-centered and professional personnel, to sustain PNP professionalism through police discipline, enhanced delivery of police services, and dispensing justice to the people the PNP must serve and protect.
- The IAS must conduct its statutory powers and functions and must also formulate, develop, and maintain programs for:
- A career development and management program for both uniformed and non-uniformed personnel;
- A retirement and separation benefit program;
- A separate financial and budgetary management program;
- A separate logistics management and services program; and
- Other programs needed, subject to approval of the Secretary of the Interior and Local Government.
Powers, functions, and inspection mandates
- The IAS, constituted directly under the Office of the Chief, PNP, shall exercise powers and functions including proactive inspection and audit.
- The IAS must conduct Pro-Active Inspections, including:
- Annual General Inspection/Operational Readiness Security Inspection Test and Evaluation (AGI/ORSITE) and other Special Inspections to assess readiness and willingness to perform official police functions, and to determine the character, behavior, and state of discipline of PNP personnel and units from National Headquarters down to the lowest police community blocks or precincts.
- Management audits of PNP units and offices to determine the condition, effectiveness, adequacy, and management of assigned resources to accomplish the assigned mission.
- Identification of obstacles that hinder mission and function accomplishment of PNP units or offices.
- The IAS must establish strong liaison with non-government organizations (NGOs) and other stakeholders to improve police-community relationships and enhance police service quality.
- The use of logos, insignias, uniforms, and other IAS identification cards by NGOs and stakeholders is prohibited unless approved by the Inspector General.
- The IAS must render periodic reports on the results of inspections and audits, including assessment, analysis, and evaluation of character and behavior of PNP personnel and units.
Complaint investigation and adjudication
- The IAS must investigate complaints and gather evidence in support of an open investigation.
- The IAS must evaluate evidence to determine existence of probable cause and must:
- Prepare a Pre-Charge Evaluation Report (PCER);
- Recommend dropping/closing of complaints for lack of probable cause; or
- Indorse formal charges to the Legal Affairs Division for formal hearing.
- The IAS must undertake prosecution of administrative cases involving PNP members before the IAS.
- The IAS must assist in filing appropriate criminal complaints before the courts as evidence warrants and assist the prosecution.
- The IAS must maintain accurate docket/records/files of PNP personnel subject to complaint.
- The IAS must establish a Women and Children Desk to handle and facilitate complaints against PNP personnel involving violence against women and children.
- The IAS must hear and adjudicate administrative cases of PNP members through summary hearings.
- The IAS must review cases referred on first instance or on appeal and must allow appeals in administrative cases where decisions are adverse to the government.
- The IAS must conduct legal research and/or render legal opinions within the IAS.
- The IAS must conduct periodic research on jurisprudence related to police administrative cases and compile the same for reference.
- The IAS must institutionalize IAS jurisprudence for uniformity and clarity, and such jurisprudence shall be treated as the law of the case.
- The IAS must prepare reports of accomplishments in adjudication of administrative cases of National and Regional Offices for submission to PNP and NAPOLCOM for policy formulation.
- The IAS must coordinate with PNP Legal Service and assist the Office of the Solicitor General (OSG) on matters involving petitions for certiorari, prohibition and the like filed with proper courts, and must prepare reports on the status and progress of those cases.
Motu-proprio investigations and reporting deadlines
- The IAS must conduct motu-proprio, automatic investigations of specified incidents.
- The IAS shall initiate motu-proprio/automatic investigations on:
- Incidents where a police personnel discharges a firearm;
- Incidents where death, serious physical injuries, or any violation of human rights occurred in the conduct of police operation;
- Incidents where evidence was compromised, tampered with, obliterated or lost while in the custody of police personnel;
- Incidents where a suspect in police custody was seriously injured; and
- Incidents where established rules of engagement have been violated.
- The IAS must submit assessment, analysis, and evaluation reports on character and behavior of PNP personnel and units to the Chief, PNP and the National Police Commission, including:
- AGI/ORSITE Accomplishment Report on or before the 15th day of December;
- Quarterly Pro-Active Inspection Report on or before the 15th day of April, July, October and January;
- Semi-Annually Assessment Reports on administrative complaints on or before the 10th day of July and December;
- Semi-Annually Assessment Reports on administrative cases involving PNP members on or before the 10th day of July and November;
- Quarterly Reports on motu-proprio or automatic investigations on or before the 10th day of April, July, October and January;
- Periodic Operational and Administrative Accomplishment Report on or before the 15th day of December.
- The IAS may conduct background checks on PNP members and provide documents or recommendations as regards promotion or assignment to key positions.
Clearance, awards, and assistance functions
- Clearances issued by the IAS must be provided to applicants for purposes of promotion, retirement, reassignment, loan, travel abroad, death claims, and other purposes.
- A clearance request must contain:
- The name of the requesting party;
- The name of the police officer subject of verification; and
- The purpose of the request; and must include a photocopy of PNP ID and certificate of duty status.
- Upon written request and payment of the legal fee, the authorized IAS service official must issue a clearance or certification indicating pendency or non-pendency of an administrative case against any PNP member.
- The IAS must award special awards to PNP personnel who have shown exemplary performance above and beyond the call of duty.
- The IAS must provide assistance to the Office of the Ombudsman in cases involving PNP personnel.
Organization, leadership, and levels
- The IAS is organized on the national, regional, and provincial levels nationwide.
- The IAS is headed by the Inspector General (IG) who is a civilian duly appointed by the President.
- The Inspector General is assisted by a Deputy Inspector General (DIG) with the rank of Police Director.
- Regional IAS offices are headed by a Director, and provincial IAS offices are headed by a Superintendent with the position title of Provincial Superintendent.
- In case of absence due to temporary or permanent incapacity or death of the Inspector General, the Deputy Inspector General shall act as Officer-In-Charge (OIC).
- The IAS includes the following offices on the national level:
- Office of the Inspector General (OIG);
- Office of the Deputy Inspector General (ODIG);
- Administrative and Financial Management Division (AFMD);
- Planning and Research Division (PRD);
- Inspection and Audit Division (IAD);
- Prosecution Division (PD);
- Legal Affairs Division (LAD); and
- Investigation and Intelligence Division (IID).
- The Regional IAS service corresponds to the 17 regions, including NCR and COR and ARMM, and is headed by a Director with subordinate offices for an Office of the Director, an Office of the Deputy Director, and sections for administrative, investigation and intelligence, legal affairs, and inspection and audit.
- The IAS includes five District Internal Affairs Service (DIAS) under NCRIAS, headed by a District Superintendent with the rank of Police Senior Superintendent, and Provincial Internal Affairs Service (PIAS) for provinces headed by a Provincial Superintendent with rank of Police Superintendent.
- City Internal Affairs Service Offices (CIAS) are organized in highly urbanized cities outside NCR, under the direct command and control of the Director, RIA, and headed by a City Superintendent with the rank of Police Superintendent.
Staffing, appointments, and entry qualifications
- Appointments, assignment, reassignment, and transfer of uniformed and non-uniformed personnel to occupy IAS positions are made by the Inspector General, based on an established career pattern and criteria approved by NAPOLCOM, subject to Civil Service Rules and Regulations (Section 41 of Republic Act No. 8551).
- The Inspector General shall be the appointing authority to various positions and shall issue promotional appointments.
- Promotional appointments issued by the Inspector General from SPO1 to Police Superintendent must be submitted to NAPOLCOM for confirmation and attestation by the CSC.
- For promotion to ranks of Police Senior Superintendent to Police Director, the Inspector General must forward the list of recommenders with promotional folders to NAPOLCOM for review prior to endorsement to the Office of the President.
- Entry to the IAS is voluntary and subject to rigid screening requiring PNP personnel with at least five (5) years experience in law enforcement and no derogatory record, regardless of rank, preferably with investigative work experience.
- Members of the Bar may enter the IAS laterally.
- Uniformed personnel who join the IAS without investigative background must undergo an IAS Specialization Course conducted by the Service.
- New entrants must undergo Character Background Investigation (CBI).
- Regardless of rank, new entrants must have at least 2 years remaining active police service and must have no pending administrative or criminal case from IAS, NAPOLCOM, Office of the OMBUDSMAN and National Bureau of Investigation (NBI).
- To fill an initial authorized strength of 1000 personnel, the PNP through DPRM must allocate IAS uniformed personnel quota in all levels of recruitment/promotion nationwide, and the IAS pre-recruitment activities program must determine actual personnel needs by nationwide levels.
- New recruits must be issued assignment orders and IAS unit identification numbers, and their names and personal data must be added to the IAS roster and appended to the existing IAS seniority lineal list.
- After approval/signature by the Inspector General, the Chief, AFMD shall issue IAS ID.
Promotion system and prohibitions
- The promotion system for uniformed IAS personnel must follow PNP general promotion principles based on merit, including seniority and availability of vacant positions in the staffing pattern, and must be gender fair with equal opportunity for women.
- Uniformed personnel designated to key positions whose rank is lower than the position’s required rank are entitled to a rank adjustment after occupying the same for six months, provided they are not reassigned to a higher-rank position until after two years from the rank adjustment date.
- The IAS establishes an IAS Executive Promotion and Placement Board (EPPB) for uniformed personnel assigned to national and regional offices, with:
- Inspector General as Chairman;
- Deputy Inspector General as Vice Chairman; and
- Two Police Chief Superintendent and Chief, AFMD as members.
- The IAS EPPB must deliberate on special promotion and promotion by virtue of position in all ranks.
- For non-uniformed personnel promotion, the IAS establishes a promotion board with:
- Deputy Inspector General as Chairman;
- Chief, AFMD as Vice Chairman; and
- Three Senior Officers as members.
- Promotion boards must:
- Evaluate and draw up a list and ranking of qualified personnel eligible for promotion for submission to the Inspector General;
- Formulate a formal screening procedure for merit and fitness;
- Ensure fair and consistent application of the rating system;
- Give initial consideration to the Seniority Lineal List (SLL); and
- Review and update the Order of Merit periodically.
- Key positions in the PNP-IAS, with corresponding authorized ranks, include:
- Deputy Inspector General: Police Director;
- Directors: Police Chief Superintendent;
- Deputy Directors, RIA; Deputy District Supt, NCRIA; City Supt, City IAS Offices: Police Senior Superintendent;
- Selected Provincial Superintendent, IA; Selected Deputy Prov Supt, IA; Deputy City Supt, IA: Police Superintendent;
- Selected Provincial Superintendent, IA; Selected Deputy Prov Supt, IA; Deputy City Supt, IA: Police Superintendent; and
- Other key roles designated by the IG IAS upon recommendation of the IAS EPPB.
- The maximum tenure of IAS uniformed personnel holding key positions is fixed as:
- Deputy Inspector General: four (4) years;
- Directors: six (6) years;
- Provincial Superintendent: nine (9) years;
- District Superintendent: nine (9) years;
- City Superintendent: nine (9) years; and
- Other positions higher than Provincial Superintendent: six (6) years.
- Officers holding the above key positions must be compulsorily retired at the earlier of: reaching maximum tenure or age 56, unless earlier separated, retired, or promoted to a higher position under the IAS staffing pattern.
- Qualification standards for uniformed promotions must adopt existing NAPOLCOM qualification standards and issuances, with IAS additional provisions suited to IAS promotional requirements, with the specific tables and requirements referenced as the IAS qualification standard requirement.
- Promotion parameters for uniformed personnel must score using the following factors:
- Performance (20 pts);
- Outstanding Accomplishments (15 pts);
- Education and Training (25 pts);
- Neuro-psychiatric and physical fitness (10 pts);
- Eligibility (12 pts.); and
- Service and Moral Reputation (8 pts) and Experience and Seniority (10 pts), with eligibility scoring rules providing 10 points for required eligibility and an additional two (2) points for higher education and relevant training beyond requirements.
- Non-uniformed promotion must follow Civil Service Commission (CSC) merit and fitness rules, and the Selection/Recruitment and Promotion Board must ensure objective promotion through agency merit promotion plan evaluation and maintain records of deliberations available for CSC inspection or through authorized representatives.
- IAS personnel are prohibited from later joining any other unit of the PNP after joining the IAS.
- IAS personnel are prohibited from sitting in any committee deliberating on the appointments, promotion, or assignment of any PNP personnel (Section 45 of Republic Act No. 8551).
Career development, incentives, records, and supervision
- IAS personnel receive occupational specialty pay equal to fifty percent (50%) of basic pay, granted in addition to other allowances authorized under existing laws.
- Occupational specialty pay is not considered forfeiture of other remuneration and allowances and must be incorporated in the PNP Annual Budget for the calendar year released on a monthly basis (Section 45 of Republic Act No. 8551).
- IAS personnel may avail of benefits of PD 448 as provided under Section 4 of Executive Order No. 101.
- IAS personnel receive priority in quota allocation for training and education both local and foreign.
- A separate Seniority Lineal List and career pattern for uniformed IAS members are established for entry and promotion purposes (Section 46 of Republic Act No. 8551).
- Career development for IAS personnel is implemented in three phases:
- Career entry phase: development up to the third year in primary specialty training, aiming at practical management and teamwork experience and basic knowledge; entrants must have at least two years in IAS prior to promotion.
- Intermediate Management phase: continue development with nine (9) years or more stay in primary specialty emphasizing related specialties and staff experience.
- Executive Management phase: maximize utilization of senior field-level PCO capabilities in major responsibility positions in primary or alternative specialties, focusing on specialty where best qualified or most required.
- Career management and development for police commissioned officers (PCO) and police non-commissioned officers (PNCO) assigned with IAS must be undertaken through:
- Planned and progressive rotation of duty and area assignments;
- Professional education and training system;
- Performance evaluation system;
- Specialization and professional development; and
- Professional development counseling.
- Each Regional Internal Affairs Service (RIAS) is responsible for maintenance and updating of records of PNP members within its jurisdiction.
- The IAS must establish a Local/Wide Area Network for information exchange and computerization through the Police Profile Management System (PPMS), which monitors and updates police personal data and counter-checks the existing PNP DPRM personnel accounting and information system (PAIS).
- When a PNP member is reassigned or transferred outside the jurisdiction of the current IAS office, the original records must be transferred to the IAS office acquiring jurisdiction, while the former IAS office retains copies.
- When a PNP member is relieved and not given an assignment, the last assigned IAS office continues custody of records until reassignment, at which time records must be forwarded to the new jurisdictioning IAS office.
- The immediate superior and supervisor of personnel or units being investigated by IAS must be automatically included in the investigation to exclusively determine lapses in administration or supervision (Section 48 of Republic Act No. 8551).
Disciplinary recommendations, jurisdiction, and hearings
- Any uniformed PNP member found guilty of incidents mentioned in Section 41 of Republic Act No. 8551 and any immediate superior or supervisor found negligent under Section 50 of Republic Act No. 8551 shall be recommended automatically for dismissal or demotion, as the evidence may warrant under the doctrine of command responsibility.
- The IAS has jurisdiction to take cognizance of citizens’ complaints concurrent with the PLEB and other disciplinary authorities filed by any judicial or natural person.
- The IAS conducts pre-charge evaluation to determine existence of probable cause, and once probable cause is established, a formal hearing must be conducted in accordance with Republic Act No. 6975, as amended, and applicable NAPOLCOM Memorandum Circulars and related issuances.
- Decisions rendered by provincial inspectors must be forwarded to the area internal affairs office for review within ten (10) days from receipt.
- Decisions of the area office may be appealed to the national office through the Office of the Inspector General.
- Decisions rendered by the National IAS may be appealed to the National Appellate Board or to the court as may be appropriate, while the summary dismissal powers of the Director General and Regional Directors under Section 42 of Republic Act No. 6975 remain valid.
- The existing jurisdiction over offenses under Republic Act No. 6975 is not affected.
Complaints against IAS personnel and authority purpose
- Complaints against IAS personnel must be brought to either the Office of the Inspector General or to National Police Commission.
- The Service must activate a Personnel Relations and Grievances Committee to validate and investigate all complaints against IAS personnel.
- The results and recommendations of the Personnel Relations and Grievances Committee must be forwarded to the Office of the Inspector General for appropriate disciplinary measures or actions.
- The IAS inspection and audit authority is directed principally to determine behavioral discipline of personnel and operational preparedness of PNP units.
Effectivity and publication
- The IAS Guidelines and Procedures take effect after fifteen (15) days following completion of publication in at least two (2) newspapers of general circulation or in the Official Gazette.