Application and Documentation Requirements
- Applicants (new and renewal) must submit:
- Fully completed and signed Application Form (Depcom Form 1)
- Two recent (within 30 days), original 2x2 photographs (no photocopies/computer print-outs)
- Certification of government employment from Personnel/Administrative Division
- Certification of assignment to traffic law enforcement from Operations Division
- Certification of No Pending Case from Personnel/Administrative or Head of Office
- Endorsement letter signed by Head of Office recommending the applicant
Responsibilities of Regional Deputation Committees
- Receive, acknowledge, docket, process, and file documents.
- Ensure applicants have complete mandatory requirements and valid endorsements.
- Fill out Checklist Forms (Depcom Form 2 for regions, Form 3 for Central Office) with signatures.
- Prepare and secure signing of Endorsement Letters by LTO Assistant Regional Director or Subcommittee Vice-Chairman.
- Draft Deputation Orders with encoded Checklist Forms.
- Forward documents to Regional Directors for approval and signature.
- Ensure Deputation Orders are duly signed, initialed, sealed, and distributed through applicants' Heads of Office.
- Prepare and submit reports/documents to the Central Office, including monthly updates and master lists.
Functions and Purpose of the Central Office Deputation Committee
- Consultative and recommendatory body under the Assistant Secretary.
- Promotes, recruits, trains, monitors, and evaluates deputized agents.
- Sustains professionalized, systematic, and effective deputation of agents.
Composition of the Central Office Deputation Committee
- Members include LES Director, Field Enforcement Division, Training and Skills Development (TSD), Intelligence and Investigation Division (IID), Property Section/IAD, and OASSEC Representative.
- Members have voting power; Secretariat handles clerical duties without voting rights.
Roles and Responsibilities of the Central Office Deputation Committee
- Planning: Formulate programs, action plans, and prescribe uniforms for deputized LTO personnel.
- Organizing: Establish subcommittees, organize documents, maintain speakers’ pool, and manage accountable forms.
- Educating: Develop and conduct training modules and programs for deputized agents.
- Assessing: Monitor training and performance, handle commendations and complaints, and oversee accountable forms.
- Coordinating: Liaise with Regional Directors and media for effective deputation implementation.
Accountability and Superseding Authority
- The Committee is accountable to the Assistant Secretary through the Executive Director.
- Responsible for promotion, recruitment, training, monitoring, and evaluation of deputized agents.
- Any inconsistent orders or memoranda are superseded by these guidelines.