Membership Composition
- PTA membership is limited to parents and legal guardians of enrolled pupils and teachers.
- PTCA membership includes parents, legal guardians, teachers, and interested community members.
Officers and Governance
- Officers in both PTA and PTCA include a 15-member Board of Directors, Chairman of the Board, President, Vice President, Treasurer, Auditor, Business Manager, and Secretary.
- Officers must be elected from the Board members.
- The 15 Board members are elected at large by the General Assembly.
Tenure of Office
- Board members and officers serve a one-year term.
- No officer may serve more than two terms.
Elections
- Elections are held annually during the fourth week after the school year opens.
Membership and Dues
- Membership and annual dues must be affordable and approved by the General Assembly.
- Membership dues are collected only once until the child’s graduation.
- Annual dues are collected every year.
Voluntary Contributions
- Projects requiring voluntary contributions must be recommended by the school administrator or principal and approved by the Board.
Trust Funds and Financial Accountability
- Dues and contributions are treated as trust funds and must be deposited in reputable banks.
- The treasurer or authorized representative handles collections and issues official receipts.
- Disbursements follow government accounting and auditing rules.
Financial Reporting
- The Association must submit an annual financial statement signed by the President, Treasurer, and Auditor.
- The school administrator must receive the report to authorize collection of dues for the next year.
Prohibited Activities
- PTAs and PTCAs are barred from selling insurance to students.
- They cannot operate or be concessionaires of school canteens or engage in similar businesses on school premises.
Restrictions on Public School Personnel
- Public school teachers and officials who are PTA/PTCA members may only hold the positions of secretary or Board member.
Restrictions on Legal Actions
- PTA and PTCA associations must not support or become parties to complaints against school personnel or officials.
- Individual members may file complaints only when personally affected by misconduct.
Overall
- Revised guidelines aim to promote cooperative and participative support among school stakeholders.
- Past DECS orders inconsistent with these guidelines are superseded or repealed.
- Immediate dissemination and enforcement of these guidelines are mandated.