Scope of the System
- Applies to all shipments under consumption entries for delivery by Off-Dock CY/CFS supervised by Manila International Container Port (MICP) and Port of Manila (POM).
Key Definitions and Terminology
- ACOS: Automated Customs Operations System.
- AMPP: Automated Matching of Payments and Payables.
- BOC: Bureau of Customs.
- CY/CFS: Container Yard/Container Freight Station.
- DTI: Direct Traders Input.
- EDI: Electronic Data Interchange.
- FED: Formal Entry Division.
- IEIRD: Import Entry and Internal Revenue Declaration.
- MICP: Manila International Container Port.
- OLRS: Online Release System.
- POM: Port of Manila.
- SAD: Single Administrative Document.
- VAN: Value Added Network service provider.
Bureau of Customs Responsibilities
- Provide electronic release instructions with shipment identification and declaration registration numbers.
- Transmit encrypted electronic release messages via the EDI gateway.
- Only transmit release messages after examination flags are lowered by designated OLRS officers at FED.
Off-Dock CY/CFS Operator Responsibilities
- Receive ACOS OLRS release messages and send encrypted acknowledgment receipts via a designated VAN.
- Submit daily electronic cargo release reports including entry numbers, broker names, manifest numbers, bill of lading, gate passes issued, and timestamps.
- Maintain audit logs of system activity online for three months and offline for one year.
- Backup release messages, acknowledgments, revision notices, and logs daily with secure safekeeping.
- Contract data safekeeping with encryption involving keys known separately by BOC and the operator.
- Provide BOC access to logs upon demand.
- Notify BOC formally before any system modifications.
Common Provisions and Data Handling
- Data from safekeeping service resolves discrepancies between ACOS and CY/CFS operator records.
- Investigate and resolve disputed releases according to existing BOC rules.
- Specific location codes for Off-Dock CY/CFS sites are designated for use in import documentation.
- Distribution of entry declarations and permits follows existing rules.
Cargo Release Procedures
- Importer/declarant/broker prepares import entry declaration with correct Off-Dock location code.
- Declaration and supporting documents are encoded into ACOS by Entry Encoding Center (EEC) or via EDI/DTI submissions.
- ACOS assesses duties and categorizes entries into Green, Yellow, or Red lanes based on selectivity.
Procedures by Lane Type
Green Lane: Automatic cargo release after payment matching via AMPP; release instruction sent electronically.
Yellow Lane: Documentary examination and duty assessment by FED; additional payments if required; exam flag lowered after payment match; release instruction issued.
Red Lane: Documentary and physical examination; same payment and flag procedures as Yellow Lane.
Only messages with examination flag set to 'N' are transmitted.
Mistakes in encoding locations require port entry procedures by COOIII.
CY/CFS operator confirms cargo release receipt via acknowledgment transmission, changing declaration status to 'RELEASED'.
Delivery Procedures at Off-Dock CY/CFS
- Importer/broker claims shipment by presenting the importer's declaration copy.
- CY/CFS operator verifies release instruction, prepares gate pass with system-generated date/time.
- Gate pass copy forwarded to Customs CY/CFS Wharfinger's Office.
- No shipment release without corresponding ACOS OLRS transmitted release message.
Reporting, Recording, and Reconciliation
- CY/CFS Wharfinger maintains a logbook of all cargo releases covering various entry types.
- Logbook details include entry/permit numbers, dates, consignee, bill of lading/container numbers, transfer and gate pass information, and issuing officers.
- Monthly audits by PID with reports to District Collector and Commissioner.
- CY/CFS operators reconcile gatepass and delivery documents weekly.
- Missing delivery copies to be reported within 48 hours to Deputy Collector for Operations.
- PID reconciles gatekeeper's copies with Wharfinger's gatepass and reports discrepancies immediately.
Effectivity and Validity
- The Order takes effect immediately upon issuance.
- Remains in force until revoked, modified, or superseded by subsequent orders.