Policy objective and standardization
- The Order is issued in the interest of the service.
- The Order adopts guidelines to standardize the qualifications of all Job Order Personnel in the DOST-Central Office.
- The Order adopts guidelines to standardize the daily wage rates of all Job Order Personnel in the DOST-Central Office.
- CSC Memorandum Circular (MC) No. 24, s. 2002 is used to anchor the concept and limitations of Job Orders in the DOST-Central Office context.
Legal framework for “Job Order”
- A Job Order refers to hiring a worker for piece of work or an intermittent job of short duration not exceeding six months, with pay on a daily or hourly basis.
- The piece of work or job under a Job Order must require special or technical skills that are not available in the agency.
- The job must be accomplished under the worker’s own responsibility with minimum supervision by the hiring agency.
- A contract of service or Job Order may be entered only when it does not fall within clerical/administrative work or work covered by regular personnel, and it is done in the exigency of the service where it is not feasible to hire under casual or contractual appointment.
- For contracts of service and Job Orders, there is no employer-employee relationship between the hiring agency and the persons hired.
- Contracts must make it clear that services rendered under a Job Order can never be accredited as government service.
Coverage: who and where
- These guidelines apply to Job Order Personnel in the DOST-Central Office.
- End-users authorized to initiate written requests are any concerned Undersecretary, Assistant Secretary, Service Director, or Head Executive Assistant.
- The standardized rules on job order titles, qualifications, daily wage rates, and reporting schedule are intended for positions titled and compensated under the DOST-Central Office Job Order system.
Committee standardizes qualifications and wages
- The Committee for Non-Permanent Personnel in the DOST-Central Office standardizes the qualifications and daily wage rates of Job Order Personnel.
- The Committee exists under Special Order No. 17, January 17, 2012.
- Job Order position titles and daily wage rates are based on actual duties and responsibilities.
- Educational qualifications and relevant work experience must be considered in setting Job Order position titles and daily wage rates.
- Job Order position titles and daily wage rates are subject to approval by the DOST Secretary and must be reflected in the Appendix.
Position title limits and review cycle
- Job Order position titles in the DOST-Central Office must not duplicate position titles covered under the plantilla.
- The Job Order position titles corresponding qualifications and daily wage rates are subject to periodic review by the Committee.
Request, review, and endorsement process
- The End-user must submit a written request to the Committee for a Job Order.
- Each request must cite the specific need, the scope of work, and the required qualifications.
- All Job Order requests must be reviewed and endorsed by the Committee.
- The endorsed request is for appropriate action by the DOST Secretary.
Contract duration and administrative scheduling
- The regular contact period for Job Order personnel is for a maximum of 6 months.
- For administrative and budgeting purposes, the contract period must be within either January to June or July to December.
Rehiring rules and timing
- Job Order personnel are not automatically rehired.
- Rehiring may be allowed only if the End-user submits a written request to the Committee that includes justification and the proposed effectivity of the contract.
- For rehired office personnel, the start of the contract must be at least one week after termination of the previous contract.
- For rehired non-office personnel, the start of the contract must be at least one day after termination of the previous contract.
Duty hours, reporting, and overtime
- Job Order personnel must report for work from 8:00 am to 5:00 pm, Monday to Friday only.
- Job Order personnel are paid on a daily wage basis.
- Drivers and maintenance personnel may be entitled to overtime pay based on the number of hours worked beyond the regular daily 8-hour service.
- Overtime pay coverage extends to Saturdays, Sundays and Holidays.
- Reporting during Saturdays, Sundays and Holidays requires written authority from their respective End-user.
Effect of the Order and revocation
- Upon effectivity on April 2, 2012, any DOST issuances inconsistent with these guidelines are revoked.
- The hiring/rehiring standards in this Order govern the DOST-Central Office implementation starting April 2, 2012.