Purpose and compliance objective
- The Memorandum prevents medicines intended for inmate patients from being waylaid by custodial personnel or NBP Hospital employees.
- The Memorandum prevents NBP personnel from claiming reimbursement by using official receipts for medicines bought by inmates for personal benefit.
- The Memorandum establishes a controlled process to ensure medicines reach intended inmate recipients.
- The Memorandum requires compliance to protect BuCor employees’ integrity and BuCor’s public image.
Visitor delivery and pharmacy deposit
- Visitors who bring medicine for the personal use of their inmate-relatives must be accompanied by guards at control gates to the NBP Hospital Pharmacy.
- Medicines deposited in the pharmacy must be deposited under proper receipt by the Pharmacist-on-Duty.
- Deposited medicines must be placed in boxes labeled with:
- the respective names of the intended users; and
- the name/list of the medicine/s deposited.
Pharmacy handling records and withdrawals
- Each inmate must be provided an index card (list) indicating:
- the date of receipt and type of medicine/s received;
- the date of withdrawal of the medicine/s; and
- the signature of the inmate; and
- the duration of treatment.
- The pharmacy system must ensure medicine withdrawals are tracked through the inmate index card and withdrawal date.
- The withdrawal process must conform to the prescription requirement imposed on dispensing.
Dispensing rule and required prescription
- The Pharmacist-on-Duty may dispense personal medicine/s only to the concerned inmate upon prescription by an NBP Physician.
- The prescribed medicine must be dispensed with a minimum dosage duration: dosage should be given for at least two days.
- The dispensing limitation applies specifically to the personal medicine/s deposited by relatives.
Reimbursement of inmate-bought medicines
- Reimbursement of medicines bought by inmates is processed subject to availability of funds.
- Reimbursement requires the inmate to submit a personal written request.
- The written request must be supported by official receipts.
- Reimbursement is governed by the pharmacist/medicine-control rules through the documented request supported by receipts.
Adoption and implementation directive
- The Memorandum is adopted on 09 Dec. 1994 and signed by ATY. VICENTE G. VINARAO (Major General PNP (Ret.), Director).
- The Memorandum directs strict implementation of the guidelines it establishes.
- The Memorandum provides operational instructions for guards, pharmacy deposit handling, labeling, record-keeping, dispensing control, and reimbursement processing.