Objective of the Guidelines
- Establish standards for properly managing infrastructure projects.
- Ensure orderly construction activities.
- Maintain safety and cleanliness in hospital and institutional areas during construction.
Scope and Coverage
- Applies to all DOH existing, ongoing, and future infrastructure projects nationwide.
Definitions
- Building Permit: Required official authorization before construction-related work begins.
- Occupancy Permit: Certificate issued after final inspection confirming compliance with building and fire codes.
- Project Site: Includes construction area, temporary facilities area, and access routes.
- Construction Site: Actual site of construction or repair/renovation work.
- Variation Order: Change directive affecting work quantity, new work items, or plan alterations.
General Guidelines and Procedures
Permits
- Building Permit mandatory before starting any project.
- Building Permit number and project billboard must be displayed on site.
- Occupancy Permit and Bureau of Fire Protection clearance required before project turnover.
Temporary Facilities
- Limited to warehouse for materials, field office with toilets and meeting room, laborers' pavilion with toilets.
- All temporary facilities must be inside project site, enclosed by temporary fencing.
- Materials for fencing include corrugated G.I. sheets, cocolumber or formlumber framing, painted finish.
- No temporary housing for staff or laborers allowed; existing temporary housing to be demolished promptly.
Security and Safety
- Prohibited activities for contractor staff on site: cooking, eating, smoking, drinking alcohol, laundry, sleeping, loitering, urination.
- Portable toilets mandated at practical locations.
- Staff and workers must wear uniforms with visible ID cards.
- Hard hats required in designated areas.
- "Sari-sari" store allowed only for contractor staff, within the project site and hidden from public view.
- Temporary fencing maintained during project suspension.
- Separate entrances for contractor staff and equipment distinct from main hospital entrance.
Good Housekeeping Practices
- Daily clearing of garbage at least 30 minutes before work shift ends.
- Collection and removal of debris and excess materials to designated disposal areas.
Variation Orders
- Variations prohibited during construction phase.
- Changes permitted after contract period or defects liability period.
- Material substitutions allowed only if stronger/more durable and funds certified available.
Monitoring and Evaluation via Contractors Performance Evaluation System (CPES)
- DOH Central Office, regional Centers for Health Development, and hospitals to establish CPES Implementing Units.
- CPES-IUs assess contractor performance twice: at ~50% completion and upon project completion.
- Reports sent to Secretary of Health and relevant national agencies for action.
- CPES-IU composed of a Unit Supervisor, Technical Personnel (from engineering, administration, nursing, departments), and a Clerk.
- Supervised technically by NCHFD Director III.
Effectivity
- Guidelines effective immediately upon issuance by the Secretary of Health on May 2, 2002.