Guidelines on Regional Adjudication Functions

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LTO MEMORANDUM CIRCULAR NO. ACL-2009-1185: Guidelines on Regional Adjudication Functions

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Title Source: Supreme Court: Guidelines on Regional Adjudication Functions

Law: Lto Memorandum Circular No. Acl-2009-1185

Decision Date: Jul 14, 2009

The LTO Memorandum Circular No. ACL-2009-1185 establishes guidelines for the uniform implementation of adjudication functions at the regional level, transferring responsibilities to the Assistant Regional Director and ensuring personnel qualifications and checks and balances in law enforcement operations.

Law Summary

Reassignment of Personnel for Adjudication Support

Regional Directors must reassign personnel from the Operations Division who performed adjudication to assist the Assistant Regional Directors.

Qualification Requirements for Personnel Assisting in Adjudication

Personnel assisting the Assistant Regional Director should hold at least a Transportation Regulations Officer (TRO) or Public Utility Regulations Officer (PURO) position.
Must be at least salary grade level 11.
Preferably have a legal education background.

Continued Enforcement of Multi-tasking and Operations Supervision

Multi-tasking in the Operations Division remains due to personnel shortage.
Chief of the Operations Division retains supervision over field enforcement activities.

Separation of Adjudication from Law Enforcement Duties to Ensure Checks and Balances

Personnel assigned to adjudication in the Assistant Regional Director’s Office cannot be deputized as law enforcement agents.
These personnel are prohibited from apprehending motor vehicles under RA 4136 and related laws.

Delegation in Regions Without Functional Assistant Regional Directors

In regions lacking functional Assistant Regional Directors (e.g., Region IV-B), the Regional Director may designate qualified personnel to perform adjudication functions.
Such designations must be documented and submitted to the Office of the Assistant Secretary for records.

Scope Limited to Regional Office Level

The guidelines apply only at the Regional Office level.
District Offices retain current procedures for apprehensions: recording, evaluation, encoding, adjudication, and disposition.
Appellate cases from district offices must be forwarded to the Assistant Regional Director for resolution.

Requirements for Change Order Approval and IT System Requests

Assistant Regional Directors must submit requests for installing the LTO-IT system at their workstations.
Submissions for User Security Updates (RUSU) in the Law Enforcement and Traffic Adjudication System (LETAS) must be made when adding, deleting, or modifying user roles.

Supersession of Conflicting Issuances

All prior orders, memoranda, or issuances inconsistent with these guidelines are deemed superseded or modified accordingly.

Directive for Compliance

The guidelines are mandatory for guidance and strict compliance effective July 14, 2009.

END